Volunteer Opportunity

Position: Administrative Assistant
Organization: Community Climate Council
Location: remote in Peel Region / GTA Ontario, or anywhere in Canada

Reports to:: Executive Director; Managing Director
Time commitment: 7-10 hours/week
Application deadline: rolling basis / this posting will remain open until filled

Other positions: Social Media Specialist | Grant Writer | Social Media Lead

ABOUT US:

The Community Climate Council (CCC) is based in Peel Region, Ontario, led by a committed team of environmental advocate volunteers who are driven by the urgency of the climate crisis. Founded with the vision of creating a platform for local voices to demand action, our work is rooted in community-led solutions. We approach every project with a focus on collaboration, and equity, ensuring that our efforts are both community-centered and solution-driven.

ROLE DESCRIPTION:

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide essential administrative support to our Executive Director and Managing Director. In this role, you will manage calendars, schedule meetings, handle correspondence, prepare reports, and assist with internal and external communications, ensuring smooth and efficient daily operations. You will play a key role in organizing events and contribute to the Annual Report. This position offers the opportunity to work closely with senior leaders, streamline processes, improve organizational efficiency, and gain valuable experience in executive-level support, strategic decision-making, and problem-solving.

KEY RESPONSIBILITIES:

● Executive Support
○ Assist the Executive Director and Managing Director with administrative tasks which may include: scheduling meetings, managing emails, letter writing, completing forms, following up with volunteers, etc.
○ Work closely with the Managing Director to compile reports on performance metrics, operating plans, and other internal documents.
○ Revise and edit internal documents to support the Executive Director and Managing Director.
○ Tailor external-facing presentations for speaking engagements.
○ Organize and manage virtual events such as in-person events and virtual meetings.

●Strategic Support
○ Assist in reviewing, providing input on, and gathering metrics for the Annual Report.
○ Proactively make recommendations on how to improve operational processes and procedures.
○ Take meeting notes and occasionally attend external meetings on behalf of the Executive Director or Managing Director.

QUALIFICATIONS:

● Skills and Experience:
○ An aptitude to see things through and complete tasks in a timely manner
○ Strong communication skills, with the ability to maintain effective interactions with team members and community partners.
○ Proven experience in administrative roles, with an ability to manage multiple tasks efficiently.
○ Experience with long-term strategic planning for a non-profit organization is an asset.
○ Ability to balance competing priorities and meet tight deadlines, while maintaining attention to detail.
○ Familiarity with GSuite, Outlook, Asana, and Slack.
○ Experience handling confidential information and communicating complex ideas in a clear, accessible manner.
○ Prior experience with event planning and organizational support is a plus.

● Personal Attributes:
○ Self-motivated with a proactive approach to problem-solving and a natural inclination to seek answers.
○ Strong adaptability and creativity when under pressure or in changing environments.
○ Action-oriented, with the ability to execute tasks efficiently and with minimal supervision.
○ Open to actively learning and evolving as the role progresses.
○ Strong organizational skills and punctuality, with an ability to handle sensitive information with discretion.
○ Passionate about community empowerment, climate action, and creating positive change.

BENEFITS OF THE OPPORTUNITY:

• Gain practical experience in environmental advocacy and community outreach.
• Build a professional network with community leaders, environmental activists, and policymakers.
• Receive training and mentorship in climate education, civic engagement, and community organizing.
• Contribute to impactful climate action in the Peel community.
• Access to resources such as books, workshops, and skill-building activities to enhance professional development.

HOW TO APPLY:

Please submit your application via our Google Form and indicate your interest for the Administrative Assistant in the form.

Volunteer Positions | Apply 

If you have any questions or require accommodations during the application process, please contact us at hr@cccpeel.org .

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