Job Opportunity

Position: Office Manager
Organization: World Fisheries Trust
Location: Esquimalt, Victoria, BC

About Us:

World Fisheries Trust, created in 1995, is a Canadian non-profit organization dedicated to the equitable and sustainable use and conservation of aquatic biodiversity.

Our office is in Victoria, BC and we work in Western Canada, primarily in proximity to the coast. Our work is focused on environmental education (the division is called Seaquaria Ocean Education) and community based environmental monitoring, restoration, and research (the division is called Coastal Collaborative Science). We also work in Latin America, particularly Bolivia, where we carry out community development and poverty alleviation projects through small scale fisheries and aquaculture.

Job Description:

World Fisheries Trust is in need of a highly motivated new Office Manager to lead the day-to-day administrative activities of the organization for its Victoria office. They will be responsible for managing administrative tasks, coordinating office activities, maintaining records, supporting financial processes, and ensuring smooth communication within the team and with external partners. The candidate should have experience with QuickBooks software or equivalent, associated budgeting and project monitoring in Excel, and have strong file management skills as well as an understanding of registered charity administrative requirements. We are looking for a self starter who works well with limited direction, is enthusiastic and possesses a great deal of personal responsibility and flexibility. Strong organizational, communication, problem-solving skills, and familiarity with budgeting, bookkeeping, and basic HR functions are essential. This person will bring a history of effective action in a related field to the position. Experience in the environmental field, and knowledge of Spanish, French or Portuguese are considered assets.

Responsibilities include but are not limited to:

• Overseeing office and organizational management, including organizing and maintaining over filing systems, tracking timesheets, assist in communications with the Board, and assist in website maintenance and communication strategies;
• Overseeing financial operation and sustainability of the organization, including receipt and invoice organization, managing payroll and other expenses, tracking financial performance, collating expense and income records, and reconciling banking records;
• Updating QuickBooks files and preparing documents for annual external audit
• Generating and tracking invoices and account transfers Excel
• Conducting Payroll on a semi-monthly basis
• Communicating effectively with external oversight accountant, auditor, and board
• Conducting monthly project specific accounting reports of expenses and budgets and custom reports as needed
• Maintaining required financial and project files
• Assisting in developing and monitoring budgets
• Assisting in proposal development and project implementation, as needed
• Lead or assist in communications, including management of telephone and email systems, updating webpage and social media, and maintaining Google drive and backup systems.
• Overseeing the administrative maintenance of the office, including cleaning.
• Maintaining human resource guides, maintain project and grant files, and perform other duties as required.

Desired Qualifications:

• Office and project management experience;
• Book-keeping training and experience (especially QuickBooks);
• Demonstrated interest in environmental issues, education and/or international development;
• Willingness to submit a Criminal Record Check;
• English fluency, and French, Portuguese, or Spanish is an asset.

The candidate will be a team player who is capable of working independently, and maintaining consistent and professional communication with volunteers, community groups, co-workers, and the board of directors. Flexibility in the candidate’s schedule is necessary to reflect the dynamic nature of this position.

Eligibility Criteria:

• Is legally entitled to work according to the relevant provincial legislation and regulations.
• Is residing in Victoria, BC.

How to Apply:

Applicants should send a resume and cover letter outlining why they would be a great fit for the position to jobs@worldfish.org

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This posting will remain open until the position is filled.