Job Opportunity

Title: Executive Assistant & Office Operations Coordinator
Organization: Centre for Land Conservation
Location: Hybrid, Preference for GTA based candidates
Salary Range: $50,000 - $65,000 per annum

The Centre for Land Conservation (CLC) is a national nonprofit that supports and advances private land conservation across Canada. Through collaboration, capacity-building, and sector leadership, CLC works to strengthen a connected and effective land conservation community.

The Centre for Land Conservation operates as a primarily remote organization; however, team members regularly come together for strategy sessions, sector events, and Board meetings. Occasional travel is required. Preference will be given to candidates based in the Greater Toronto Area (GTA).

JOB PROFILE

The Executive Assistant & Office Operations Coordinator plays a central role in supporting the effectiveness of the CLC, with primary responsibility as Executive Assistant to the Executive Director (ED).

The Executive Assistant and Office Operations Coordinator is a trusted partner to the ED and takes on responsibility for coordinating day-to-day office operations and administrative systems to ensure the organization runs efficiently in a primarily remote environment.

The Executive Assistant & Office Operations Coordinator acts as a key liaison between the Executive Director, staff, Board members, and external stakeholders. The role requires a high degree of professionalism, discretion, and judgment, as well as the ability to manage multiple priorities and adapt in a dynamic, fast-paced environment.

KEY RESPONSIBILITIES

Executive support to the Executive Director

• Calendar management
• Coordinate travel arrangements
• Maintain up to date electronic files
• Support document formatting and development
• Coordinate internal and external meetings

Governance administration/coordination

• Coordinate scheduling of Centre for Land Conservation Board meetings and related committee meetings (electronic and in-person)
• Prepare, coordinate, collate and circulate governance meeting materials
• Attend Board and Committee meetings as to document outcomes and provide tech support.
• Track progress on action registries

Financial Management

• Track and maintain accurate records of all incoming donations, ensuring timely issuance of donation receipts in compliance with organizational and regulatory requirements.
• Collect and coordinate expenses and receipts

Office Management/Ad Hoc Administrative Tasks

• Track all incoming mail/correspondence
• Maintain current office files
• Oversee the operations of our developing CRM platform
• Support employee onboarding
• Respond to general inquiries via general inbox
• Provide support for events, celebrations and supports implementation of teamwide training (group personal development)
• Complete annual filing via Corporations Canada
• Perform ad hoc admin duties such as setting up & renewing licenses for association (i.e. Microsoft 365, MS SharePoint, ADONIS, Kobo Toolbox, HubSpot, Asana)
• Undertake special assignments/projects as needed
• Employee benefits management

EXPERIENCE

• Considerable experience providing administrative support at the senior executive level

KEY SKILLS AND COMPETENTICES

• A passion for land conservation and the environment!
• Experience in Microsoft 365
• Demonstrates initiative; self-motivated; reliable
• Flexible, agile, open to change
• Ability to prioritize tasks and work within deadlines
• Strong verbal and written communication skills
• Strong interpersonal skills
• Demonstrates attention to detail and good judgement
• Technically proficient (MS tools, MailChimp, SurveyMonkey, Wordpress etc.)
• Able to manage web content through a standard website CMS
• Bilingualism (English/French), an asset

EDUCATION

• College diploma, Post secondary degree
• Project management experience an asset

TO APPLY:

Please submit your cover letter and resume as one document in PDF format by email to info@centreforlandconservation.org with job title in subject line. 

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CLOSING DATE: 14 May 2026 at 11:59 pm ET