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EXECUTIVE ASSISTANT JOBS

Position: Executive Assistant
Organization: Greenpeace Canada 
Location:
Toronto or Montreal preferred, but other locations considered (Greenpeace Canada staff are currently working from home due to the pandemic)

Details: Permanent, Full-time
Reports to: Executive Director
Salary: $59,342 CAD
Deadline for applications: October 2, 2020

About Greenpeace Canada:

Greenpeace Canada is an independently funded, non-profit organization that works towards a greener, more peaceful world, and to confront the systems that threaten our environment. We challenge government and industry to halt harmful practices by negotiating solutions, conducting scientific research, introducing clean alternatives, carrying out peaceful acts of civil disobedience and engaging the public. To maintain independence Greenpeace does not accept donations from corporations or governments. Greenpeace relies on individual donors and creative partnerships to fund our environmental campaigns.

Greenpeace Canada embraces equity and diversity and is committed to a workplace that is enriched by the people, needs and desires of Canada’s diverse communities.

As an organization Greenpeace Canada recognizes and supports the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) and is committed to collaboration and consultation with Indigenous Peoples to ensure our campaigns and positions respect their rights.

Executive Assistant position:

Are you great at organizing ideas, information, and tasks? Do you have experience providing dynamic support to leadership teams? Are you passionate about making positive change? Greenpeace Canada (GPCA) is seeking an Executive Assistant to provide strategic support to the Executive Director and senior management team, to support the Board of Directors, and to coordinate the organization’s governance processes and activities.

The ideal candidate will have high level administrative, organizational, and time management skills. They will be able to anticipate challenges and opportunities and be proactive in acting on them. A strong communicator with emotional intelligence, they will be an effective conduit for the flow of information between senior management, the Board, and Greenpeace Canada staff, in all directions.

Major Responsibilities:

  1. Provide strategic executive support to the Executive Director and assist with the overall administration of the Executive Director’s office (EDO) and senior management team.
  2. Coordinate Greenpeace Canada’s governance activities. Work closely with the Executive Director and Board Chair, and act as the key link between Greenpeace Canada’s senior management team, Board of Directors, and Voting Members. Prepare Board reports and manage Board processes.
  3. Prepare, manage, track, and report on the EDO and governance budgets, and manage the expenses of the Executive Director and members of the Board.
  4. Structure and manage electronic filing systems for the Executive Director’s Office, the senior management team, and the Board of Directors.
  5. Ensure adherence to legal requirements for non-profit organizations (minutes, corporate filings, etc).
  6. Arrange and coordinate meetings and events, including booking venues and catering, making travel arrangements, ensuring meeting rooms are set up and technical requirements are met, greeting visitors, preparing and distributing documentation and taking minutes.
  7. Manage internal projects and provide support to key GPC initiatives as assigned by the Executive Director.

Skills & Experience:

The ideal candidate will have the following:

  • 5-7 years experience in related positions supporting senior management and governance functions, ideally in a not-for-profit setting
  • High level administrative, organizational and time management skills
  • Strong written and verbal communication skills
  • Meticulous with details
  • Ability to meet deadlines and juggle multiple projects simultaneously
  • Ability to plan and implement projects with a high level of independence
  • Ability to handle highly sensitive information in a confidential manner
  • Strategic thinker
  • Strong emotional intelligence & interpersonal skills; a great team player that contributes to a positive work environment
  • Comfort working with diverse staff and teams across distance and borders, often remotely
  • Bilingualism (English and French, and other languages) is highly desirable

BENEFITS

This is a full-time, permanent position. Our benefits package includes: generous holidays; dental and extended medical insurance for you and your family; and contributions towards a fossil-fuel-free pension plan equal to 5% of your gross salary. Greenpeace Canada is currently piloting a 4-day (28 hour) work week.

OTHER

Candidates should understand and support Greenpeace campaign tactics, including the use of peaceful civil disobedience. All applicants must be legally entitled to work in Canada. We thank all applicants, but only those invited for interviews will be contacted.

Application Process:

To apply, please send your CV and cover letter to: crecruit@greenpeace.org

Please indicate you saw this posting at GoodWork.ca.
 

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Note: This posting is provided on an "As Is" basis and for general informational purposes only. People and Planet (also known as "GoodWork") is not responsible for the content, accuracy, timeliness, completeness, legality, reliability, quality or suitability of this posting. We do not screen or endorse the organizations or individuals involved. If you decide to accept an offer of employment, volunteering or any other arrangement, you do so at your own risk and it is your responsibility to take all protective measures to guard against injury, abuse, non-payment or any other loss. Please read our full Terms & Conditions.

Current status: Open/apply now.   Date posted: Sep 9 2020    ID: 57453