Ottawa neighbourhoods, Community associations

Hiring: Administrative Coordinator 
Organization: Federation of Citizens' Associations
Location: Ottawa. Most of the work can be accomplished from home, but some tasks require occasional attendance at in person meetings in Ottawa.

The Federation of Citizens' Associations is an umbrella group representing 70 community associations across Ottawa, including environmental organizations such as the Greenspace Alliance of Canada's Capital and Community Action for Envrionmental Sustainability.

It is an all volunteer not-for-profit organization that has been operating since the 1970s.

It has only one paid position, the Administrative Coordinator/Office Manager.

This is a part-time position, from 8 to 12 hours a week, at $25 per hour.

Under the supervision of the Corporate Secretary, the Administrative Coordinator is responsible for providing support to the Board and members of the FCA in the regular operations of the organization.

Provide logistics and tech support for monthly Federation meetings, mostly online, three in person.

• Send invitations, agenda
• Register participants
• Seek out and book venue (for in person meetings)

Provide logistics and tech support for Committee and Working Group Meetings (online)

Provide logistics and tech support for workshops (occasional, 2 or three per year), in person

Manage enquiries and invitations

• Monitor general FCA email accounts
• Acknowledge receipt of enquiries and invitations
• Direct to the appropriate director or Committee Chair
• Keep a log and follow up to ensure action is taken

Manage new membership applications:

• Acknowledge receipt of application
• Send short form
• Determine if CA or non-CA
• If approved, send long form
• Confirm name of two official reps
• Reconcile payment and membership lists

Manage Membership renewals

• Send notice of annual renewal
• Send reminder(s) of annual renewal
• Acknowledge receipt of renewal and confirm contact and representative information on file
• Confirm registration and update membership list
• Reconcile payment and membership lists

Maintain various lists

• Paid membership list
• Board, Committee and working group member lists
• General mailing list
• Special mailing lists (media, City staff, elected officials, network partners)

Manage FCA document repository

• Receive final versions of Board, committee and working group documents
• Sort and file in document repository
• Add or remove folders as required to maintain an accurate and timely classification structure.

Please send your application to:
johanis@fca-fac.ca

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