Job Opportunity

Job Title: Corporate Administrative Coordinator
Organization: EnviroCentre
Location: Remote office, must live in the National Capital Region for regular travel within Ottawa.

• Salary Range: $50,000 - $55,000
• Vacancy Status: New position
• Reports to: Manager, Virtual Office and Corporate Events
• Position type: Full-time, permanent

About Us: 

EnviroCentre is an Ottawa-based environmental not-for-profit that supports residents, enterprises, and communities to find practical ways to reduce their environmental impact in ways that benefit our communities. Our four key impact areas are Home Energy Efficiency, Sustainable Transportation, Waste and Circular Economy, and Green Infrastructure. We have been working for over twenty-five years to promote practical climate action and awareness in our local communities and Eastern Ontario, and we are one of the leading agencies in environmental action.  

At EnviroCentre, we have a dynamic, growing, and engaged team of over 70 staff.  We are a fully remote office and will provide the technology and tools to work effectively and collaboratively right from home.  We offer competitive employment packages that include health benefits, Communauto membership, and opportunities for training and professional development. We approach our work with a collaborative mindset, and our growing team values everyone's contributions and ideas. We provide excellent working conditions with flexible hours.    

Job Summary:

This position is well suited to a highly organized, adaptable, and versatile systems-oriented administrator who likes to coordinate logistical details, maintain records, gather information, and assist with internal initiatives and committees. The ideal candidate has exceptional organizational skills, excellent time management and attention-to-detail, is great at multi-tasking, and enjoys tackling a variety of tasks on any given day.  

Reporting to the Manager, Virtual Office and Corporate Events, this position provides logistical and administrative support to the operations and business development teams.

Key Responsibilities:  

Operations

• Fields and responds to incoming inquiries, triages to the correct departments.
• Assists with the logistics surrounding all-staff gatherings, corporate events, and monthly all-staff meetings.
• Assists in gathering content for the monthly internal newsletter and inputting into MailChimp.
• Retrieves mail from EnviroCentre’s corporate mailbox and maintains corporate storage unit, including Business Development booth assets.
• Deposits cheques received by mail and works with the Finance team to ensure that deposits are accurately documented.
• Completes safety checks and inspections of storage units monthly.
• Assists in record retention and destruction process, based on policies and procedures in place.
• Coordinates staff birthday greetings and other life event gifts.
• Assists with the Corporate Operations contact tracking in Zoho CRM.
• Works with the Director of Strategic Impact to collect corporate travel greenhouse gas emissions data.

Business Development

• Supports the RFP, proposal, and grant submission process.
• Gathers information for RFPs, proposals, and grant submissions, often within short time constraints.
• Ensures proposal documents adhere to EnviroCentre branding guidelines and creates templates that match these guidelines.
• Assists with maintaining a repository of proposal-related content including past proposals, templates, staff CVs, boilerplate language, and best practices, to streamline future proposal efforts and ensure consistency and efficiency. 
• Updates existing business development tracking tools and internal reporting documents.
• Leads file management.
• Scans and tracks available/upcoming grants.
• Supports administrative tasks related to contract review and execution.

General

• Provides input on improvements to streamline efficiencies for the departments.
• Assists with EnviroCentre committees, including Health and Safety, Social, and Equity, Diversity, Inclusion, and Indigenization (EDII).
• Works in accordance with applicable health and safety legislation, policies and procedures.
• Other duties as required.

Note: We do not use artificial intelligence (AI) tools to support the screening and evaluation of applications for this position.   

Skills and Experience:  

• 2 – 5 years’ experience in Administration/Customer Service/Office Coordination, or other relevant experience.
• Post-secondary education in a related field OR equivalent professional experience. 
• Strong verbal and written communication skills. 
• Excellent administration, time management and organizational skills.
• High-level proficiency in Microsoft Office programs.
• Ability to provide organizational capacity to other team members and help colleagues adhere to timelines and deadlines.
• Ability to pay attention to detail, problem-solve, exercise sound judgment, and work with a customer service focus.
• Works well under high pressure. 
• Ability to work independently and be self-directed and motivated. 

Working Conditions  

• EnviroCentre is a virtual workplace and will provide the necessary technology and IT support.   
• Part of a passionate team of environmental leaders who lead by example and are proud to be contributing to Ottawa’s Climate Targets.  
• Home-office environment with frequent computer use.
• Weekly travel to Ottawa storage locations.
• Once monthly in person working days at a coworking office in Ottawa.
• Some lifting and bending are required.
• Occasional evening or weekend work.

In Addition to Competitive Pay, We Offer:  

• 35-hour work week and the ability to work flexible hours.
• A virtual workplace that supports work-life flexibility, combined with in-person events, monthly in-person group meetings and the opportunity to use a co-working space in downtown Ottawa.
• Starting 3 weeks paid vacation per year, plus paid office closure between Christmas and New Year and summer half-day Fridays.
• Retirement Savings Plans (RRSP) with company contribution equivalent to up to 5% of your base salary per year. 
• Health, dental and wellness coverage for you and your dependents. 
• Paid sick days, and additional time off for personal and care responsibilities.
• Caring, compassionate and supportive work environment that recognizes that work is one of the many responsibilities we have to prioritize in our lives. 

EnviroCentre is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or municipal laws. EnviroCentre is committed to a workplace where everyone can participate safely, freely and confidently. We encourage applications from individuals who identify as BIPOC (Black, Indigenous, Peoples of Colour) and/or members of equity-seeking groups.

EnviroCentre recognizes a diversity of backgrounds and experiences. If you do not have the formal experience described but can meet the requirements of the role and are willing to learn, we encourage you to apply and make your case in your cover letter. We are interested in a diverse team, and we are willing to train the right person.  

EnviroCentre is committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, please advise us in a timely fashion of any accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially. 

How to Apply 

Interested candidates should submit their resume and a cover letter detailing their relevant experience and qualifications.   

Application Deadline: January 4, 2026

Anticipated start date: February 2026

Important:  

Please send your resume and cover letter in one PDF document to info@envirocentre.ca

Please mention you saw this at GoodWork.ca.

Please ensure that your resume file (PDF) includes your first and last name and the reference number (Reference# EC202522).

Example: Firstname_Lastname_ EC202522.

Please also put Reference# EC202522 in the subject line of your email.   

We thank all applicants for their interest, however only candidates selected for an interview will be contacted.