Non-profit Administration, Management

Position: Administrative Assistant
Organization: Oldman Watershed Council
Location: Lethbridge, Alberta
Application Deadline: February 26, 2026, at 9:00 a.m.

OWC Mission: The Oldman Watershed Council (OWC) is a collaborative forum for all voices, working for watershed health through education, action and stewardship.

Position Description:

The OWC is seeking an experienced administrative professional to support day-to-day operations as our team continues to grow. Reporting to the Director of Finance and Administration, the Administrative Assistant provides a wide range of administrative and operational support to staff and plays an important role in helping OWC connect meaningfully with members, volunteers, donors, and partners.

The ideal candidate brings experience in the non-profit sector and understands the value of clear, efficient organizational policies and procedures. They are trustworthy, reliable, and highly detail-oriented.

OWC is willing to negotiate the number of hours of work, up to 30 hours per week. Living locally is not required; however, the successful candidate must be able to travel to the Oldman watershed as needed.

As a small organization with a team of 10 staff members and an experienced Executive Director, OWC offers a flexible, friendly, and supportive work environment, with opportunities for professional development.

Compensation: $40,000–$45,000 per year at 30 hours per week, plus three weeks of paid vacation annually and health and wellness benefits.

Qualifications:

• A minimum of three years of experience in a similar role.
• Strong computer skills, with comfort working in a largely paperless environment.
• Demonstrated ability to maintain confidentiality at all times.
• Experience managing third-party contractors and service agreements.
• Experience in bookkeeping, payroll, and benefits administration.
• Experience in database management; familiarity with eTapestry is an asset.
• Knowledge of provincial and federal requirements for charitable organizations.
• Proficiency with MS Office and Google Workspace.
• An understanding of southern Alberta culture and the ability to communicate effectively with local residents.
• Excellent writing, listening, and speaking skills.
• Highly organized, with the ability to manage time, priorities, and deadlines effectively.
• An appreciation for the environment is an asset.
• A valid driver’s licence and willingness to travel throughout the watershed.
• Willingness to work evenings and weekends occasionally.

Key Duties and Responsibilities:

• Assist the Director of Finance and Administration with monthly bookkeeping tasks, including data entry, issuing charitable donation receipts, making deposits, and processing payments.
• Support the Fund Development Manager by tracking donations, issuing donation receipts, and assisting with the organization of events.
• Track financial and in-kind contributions, memberships, and contacts, and maintain associated databases.
• Ensure office equipment is properly maintained, secure, and functioning effectively.
• Manage third-party contractors that provide technical support, office equipment, and related services.
• Organize meetings and events in support of OWC operations and engagement activities.
• Maintain efficient administrative systems, including the digital filing of documents and photos.
• Maintain records and statistics related to organizational performance and achievements.
• Submit required forms to the Alberta Gaming and Liquor Commission related to casino funding.
• Provide coverage for the Director of Finance and Administration during absences, as required.
• Perform other related duties as assigned.

Please email your cover letter and resume to OWC’s Director of Finance and Administration, Kallie Val-Zehan, CPA, CA, at kallie@oldmanwatershed.ca . Applications should be submitted as a single PDF file named “OWC Administrative Assistant – YOUR NAME.”

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For more information, please visit oldmanwatershed.ca. We thank all applicants for their interest; however, only those selected for an interview will be contacted.