Volunteer Positions

Role: Document Management Volunteer
Organization: Biosphere Eco-Cities Canada
Location: remote, anywhere in Canada

Biosphere Eco-Cities Canada (BECC) is looking for two volunteers to update and manage an electronic document system on Google Drive.

The result will be a simple and rational system that BECC members (about 40 volunteers) can use.

The Biosphere Eco-City (BEC) approach engages people in sustainability through projects that educate and involve them. BECC coordinates eight projects in Toronto, Brampton, Edmonton, Vancouver. Ottawa BEC manages its projects independently. More information is available on the national website (https://BioEcoCity.org) and websites for BEC cities (e.g., Toronto.BioEcoCity.org, Edmonton.BioEcoCity.org etc.).

THE TASK

1. National Folders/Files (1 st priority)
 Review the current document system on the BECC G-drive.
 Consult the BECC President on details and needs
 Liaise with leaders of national teams (Project Development, Fundraising)
 Propose a better folder/file system to the BECC board
 Provide training and assistance on files for members.

2. BEC Cities Folders/Files (2 nd priority)
 Review and assist development of document systems for 4 BEC Cities

DESIRED ABILITIES

 Ability to organize accurate electronic records
 Knowledge of document management systems
 Ability to create a template for restricted access to some folders & flies
 Ability to create a document retention policy
 Ability to develop a method to archive or dispose of older files
 Communication skills to assist volunteers to input and access files
 Analytical and detail oriented.

REPORTING RELATIONSHIP
The team lead and team member would report to the BECC Director of Administration.

COMMITMENT
A commitment of 4-5 hours per week for 6 months is requested for this position.

CONTACT

If interested, please send your resume to naval@BioEcoCity.org

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