Non-profit board position/ Volunteer

Role: Trreasurer
Type: nonprofit board member / unpaid
Organization: Collingwood Paddling Club
Location: Collingwood, Ontario. Remote can be accommodated. Majority of Board meetings are virtual with hte AGM and one other meeting held in-person. Preference for a person living in South Georgian Bay.

Collingwood Paddling Club – Celebrating 20 years on the Collingwood Harbour. Come paddle with us! Offering a wide range of programs in kayak, canoe, dragon boat and kids summer camps. Visit our website to learn more or send us a message.

We are seeking a highly organized financial steward with a knack for budget management and financial reporting along with a passion for on-water sports and community. This opportunity is well suited to an individual with a background in finance, accounting or business and looking for both personal and professional growth. If you are looking to gain board-level experience and build connections and your reputation with other like-minded business and community leaders, please consider applying.

TREASURER

Collingwood Paddling Club Board of Directors

The Collingwood Paddling Club is a volunteer run not-for-profit in existence since 2004. The Board of Directors is composed of active program leads, experienced coaches and experienced people.

Being a volunteer Treasurer offers significant rewards, including strategic financial leadership, engaging with the community, developing valuable financial management skills (budgeting, reporting, compliance), gaining experience in nonprofit governance, and directly contributing to the organization's mission and sustainability, empowering them to achieve greater social impact. It's a chance to contribute to a thriving community and build relationships with community leaders, businesses and funders. The expected volunteer commitment ranges from 2 to 8 hours per month based on the seasonality of the Club and various reporting requirements. Monthly Board meetings are held virtually, with 1-2 in-person meetings each year. Experience with Quickbook Online is required. Transition with outgoing Treasurer will be provided.

Role Description

The Collingwood Paddling Club (CPC) Treasurer manages the finances of the club, reports on the Club’s financial performance, and makes recommendations to the Board of Directors to ensure targets are met.

Duties include, but are not limited to:

• Prepare an annual budget and present it to the Board of Directors at the beginning of each season.
• Liaise with Accounting firm to prepare annual Financial Statements and present at the Club AGM.
• Manage the external bookkeeper.
• Keep an accurate historical record of transactions in Quickbooks covering income such as membership payments through RAMP, fundraising income, sponsorship income, and payments to employees, third parties, and CKC/CKO affiliates.

  • Manage Chart of Accounts to ensure all transactions are itemized appropriately

  • Liaise with the bookkeeper to ensure:

    • Run reports on program registration through RAMP to reconcile daily Credit Card deposits and e-transfers in Quickbooks

    • Ensure digital image of all invoices and receipts are uploaded to Quickbooks and attached the the applicable transaction to be retained in file digitally.

    • Reconcile all transactions in a timely manner to ensure all reporting options are up-to-date

• Maintain the club’s bank records.

  • Accept e-transfers for membership payments

  • Reconcile income from RAMP

  • Pay utility bills (auto withdrawal)

  • Prepare payments for CKO/CKC participation/regatta

• Liaise with bookkeeper to ensure:

  • Reconcile transaction fees paid out to Global Payments on the first of each month

• Reimburse member expenses in a timely manner and ensure an effective reimbursement program is in place
• Prepare funds for capital expenditures
• Liaise with account representative at bank to ensure the Club accounts provide the best possible services for the lowest fee
• Liaise with the account representative at the bank to apply for Club Credit Cards.
• Manage all payroll functions for summer staff

  • Ensure all employees complete applicable forms including Employee Information, TD1 Tax Form, Direct Deposit Form

  • Liaise with bookkeeper to ensure:

    • Accurately input all Employee information into Quickbooks and set up bi-weekly pay structure

    • Receive timesheets from Boat House Manager electronically and import into Quickbooks to ensure historical records are maintained for hours worked

    • Process payroll bi-weekly by direct deposit

    • Ensure all government guidelines are followed with respect to Statutory Holiday Pay and Vacation Pay (as necessary).

  • Process and send T4 slips in a timely manner

  • Report and make payments to WSIB

  • Complete and submit ROE to Service Canada for each employee at the end of his/her summer work period

  • Send monthly bank statements to bookkeeper

• Manage Club Insurance Policies.

  • Complete all necessary forms and submit as requested

  • Make premium payments in a timely manner to ensure all coverages are in place

  • Have full knowledge of the current Club Insurance policies and make recommendations to the Board of Directors as necessary regarding coverage updates

• Prepare a monthly Treasurer Report to be presented at the monthly Board Meeting.

  • YTD P&L Statement to Budget

  • Current Balance Sheet

  • A presentation of current trends, missing targets, or other financial updates

• Monitor the RAMP registration system and follow-up on non-payment of program fees. Liaise with CPC Registrar as necessary to ensure registration accounts are up-to-date and outstanding accounts have follow-up.
• Add program fees to member accounts during the season, as necessary, and follow-up on payment options.

Please send your resume and cover letter to: collingwoodpaddletreasurer@gmail.com

Please mention you saw this at GoodWork.ca.

For more information about CPC, please go to our website at collingwooddragonboats.com. Anyone interested is invited to email with questions and/or to arrange a call or meeting to discuss the role.