Climate change, adaptation, resilience

Position: Executive Assistant
Type: full time, maternity leave replacement
Organization: CLIMAtlantic
Location: Atlantic Canada 

About CLIMAtlantic

CLIMAtlantic is a regional, charitable organization supporting Atlantic Canadian in making informed decisions to address and deal with the impacts from climate change.

CLIMAtlantic facilitates access to information and tools and carries out its work through collaboration, networking, partnerships, and communication. CLIMAtlantic is part of a national network of climate services organizations, and works with the four provincial governments and the federal government, as well as regional stakeholders and rightsholders.

Position Summary

The Executive Assistant primarily works with the Executive Director (ED), Associate Executive Director (AED) as well as the rest of the staff team at CLIMAtlantic to provide administrative, organizational and financial administration support to the organization. This is a dynamic role that requires a high level of organization and attention to detail, excellent communication skills, and the ability to think critically and proactively.

Location: Atlantic Canada
Mode: Virtual
Employment Type: Full-Time, maternity leave replacement
Supervisor: Executive Director
Hiring Salary Range: $ 54,600 to $ 65,000

Main Responsibilities

Support to the ED (15%)

• Support the ED and AED’s travel arrangements and expense claims.
• In some instances, serve as the primary point of contact for the ED, representing the office with professionalism, responsiveness, and sound judgment.
• Lead the development of the ED report to the Board of Directors every quarter.
• Support the ED on tasks related to the Board and committees, such as scheduling meetings, preparing agendas and meeting materials, coordinating travel and logistics, taking minutes, and other responsibilities.
• Act as a secondary liaison to Board and Committee members, ensuring continuity of communication and support.

Administration and Organizational Support (65%)

• Maintain administrative processes that are accurate, timely, and compliant with internal protocols, including record keeping.
• Support documentation, tools, systems, and practices that improve workflow and collaboration.
• Participate in and support cross-functional initiatives.
• Help plan and deliver events and special initiatives led by or involving the ED and Senior Leadership Team.
• Coordinate travel arrangements, agendas and expense claims for Senior Leadership Team members.
• Carry out additional duties as required to support the ED and CLIMAtlantic.

Financial Administration (20%)

• Manages incoming bills, payments, organizing the financial files for the bookkeeper.
• Works closely with staff to ensure timely submission of expense claims, invoices and bills.
• Verify time worked of employees, run bi-monthly payroll, and payment of remittance.
• Oversees organization and compilation of all files relevant for yearly reviews by a CPA accounting firm.

Position Requirements

• Two (2) years in a similar position.
• Comfort using Google suite, Zoom, Asana.
• An interest in non-profit governance and operations.
• Alignment with CLIMAtantic’s values and mission.
• Demonstrates commitment to equity, diversity, inclusion.

Asset Qualifications

• Experience working in a charitable organization or non-profit.
• Experience working with Salesforce Not-For-Profit.
• Understanding of climate change and adaptation issues in Atlantic Canada.

Skills and Aptitudes Required

• Communicates clearly and effectively, both verbally and in writing.
• Builds positive relationships through active listening, collaboration, and professionalism.
• Analyzes issues, exercises sound judgment, and identifies practical solutions.
• Demonstrates empathy, self-awareness, and strong interpersonal skills.
• Provides responsive support to the CLIMAtlantic team, stakeholders, and the public as needed.
• Works effectively with others to achieve shared objectives.
• Manages priorities, resources, and deadlines efficiently.
• Learns quickly and adapts to changing needs and circumstances.
• Uses technology and organizational systems effectively to support work.
• Applies administrative and organizational knowledge to support operational effectiveness.

Benefits

• Generous benefits package with a 10% employee participation.
• Virtual working conditions and telephone & internet allowance.
• Paid holiday time off between Dec 25 and Jan 1.

Statement on Salary Negotiation

During hiring, employees are placed only at the top of the offered range offered if they demonstrate most or all asset qualifications.

Equal Employment Opportunity Statement

Don’t meet every single requirement? At CLIMAtlantic we strive to build a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

CLIMAtlantic is committed to providing support and capacity building opportunities to the communities we work with, and we highly value lived experiences which bring diverse perspectives to our team. We encourage Indigenous applicants to apply.

Privacy Statement

By applying for this position, you freely and knowingly consent to the inclusion of all information provided by you to CLIMAtlantic in a file created in connection with your application for this or any similar position. You acknowledge that the file created on your application will be accessible to only those personnel involved in the hiring process. You also authorize CLIMAtlantic to contact the persons named as references in order to obtain evaluations of your performance and opinions on your work during former employment experiences.

Application Closing Date: August 14th, 2026

Expected start date: early September, 2026

To apply:

To apply for this position please send a cover letter, resumé and where you originally saw this posting in ONE document in PDF format with the title: [First name] [last name] Executive Assistant to admin.direction@climatlantic.ca .

Please mention you saw this at GoodWork.ca.