Non-Profit Administration, Governance

Position: Administration Manager (Maternity Cover)
Organization: Ecotrust Canada
Location: This is a fully remote position, but you will need to visit the Vancouver office once a week.

Start date: Mid- May 2026
Position status: Full-time , maternity cover – 18 months (32 hours/week, 4-day work week, Mon-Thurs). Generous benefits package after three months.
Salary Range: $55,000 – $65,000

Position Summary

We are seeking an Administration Manager to take on administration, personnel, governance, IT oversight, and finance support work as part our Administration and Finance team. This is a key position to ensure the seamless operation of the organization and responsiveness to administrative issues. The ideal candidate will enjoy helping their colleagues with their day-to-day operational needs, while maintaining strategic overview and direction. They will be able to work independently, show initiative, and reliably keep track of a variety of activities with attention to detail.

Organization Background

Ecotrust Canada is an enterprising non-profit that works with rural, remote, and Indigenous communities toward building an economy that provides for a healthy and resilient natural environment; sustainable and abundant energy, food, and housing; prosperous and meaningful livelihoods; and vibrant cultures and inclusive societies. We call this approach building an economy that provides for life. Our on-the-ground work and systems approach is entrepreneurial, partnership-based, and relentlessly practical. To learn more, visit ecotrust.ca.

Responsibilities include:

Office Management & Administration

• Manage Ecotrust Canada’s Vancouver office and coordinate the management of other locations
• Respond to the administrative needs of staff and the CEO, and resolve logistical issues as they arise
• Management of physical and digital records, including keeping register, clean up, and retrievals
• Maintain insurance requirements

Finance Support

• Work with the finance team to complete banking and payment/ donation processes
• Keep updated records of donation data
• Support the finance team with monthly reconciliations and other tasks as needed

Personnel & Culture

• Coordinate recruitment processes, including staff onboarding and exit coordination
• Monitor and update personnel-related processes and records
• Organize annual in-person staff retreat
• Manage Health & Safety Committee meetings and processes

Governance

• Coordinate logistics and act as secretary for all board and board committee meetings
• Fulfill government filing requirements and keep board records
• Support ongoing compliance with various government contract/reporting requirements

Communications & Fundraising

• Support the Head of Communications in preparing internal communications material
• Updating the website and other communications support as needed
• Fundraising support

Information Technology

• Administer IT solutions (e.g. Office 365 suite) and hardware in collaboration with our IT service provider to support daily operations, address staff issues, and meet organizational goals
• Drive ongoing work with our IT provider to maintain and update our IT infrastructure
• Conduct annual internal fisheries audit (training provided)
• Ad-hoc tasks as required for all of the above areas

Qualifications:

Essential skills and attributes:

3-4 years of experience demonstrating the following qualities:

• Positive and proactive approach to problem-solving and motivation to take initiative
• Strong organizational skills, including time management, ability to prioritize, reliability, and attention to detail
• Strong interpersonal skills, including clear and kind communication, collaboration, and the ability to maintain confidentiality
• Familiarity with Microsoft Office suite (e.g. Excel, Word, PowerPoint, Outlook, Teams, SharePoint) and/or aptitude for quickly learning new computer/internet skills
• Understanding of or willingness to learn about decolonization and reconciliation

Assets (desired but not essential):

• Familiarity with use and/or administration of Salesforce
• Experience with records and information management
• Experience with leading personnel/HR processes, actively supporting people and culture.
• Aligned values to those of Ecotrust Canada’s mission

Equity at the centre

Ecotrust Canada is deeply committed to equity, inclusion, and diversity as core principles integral to our work. We seek diverse perspectives and lived experiences that foster learning, creativity, and innovation. Likewise, decolonization is central to the change we seek in the world, and we strongly encourage Indigenous applicants to consider this position.

Job Application: Administration Manager (Maternity Cover)

Please submit your resume and cover letter as ONE document via the form on our website here: Administration Manager (Maternity Cover) - Ecotrust Canada with the file name LASTNAME_FIRSTNAME_ADMINMANAGER.PDF by midnight Pacific Time, April 9, 2026.

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