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Position: Executive Assistant
Organization: Photographers Without Borders
Location: Downtown Toronto, Ontario
Reporting to the Chief Operations Officer, the Executive Assistant will be responsible for:
- Assisting the Chief Operations Officer and Executive Team in strategic and administrative tasks.
- Recording and posting meeting minutes from weekly PWB General Team Meetings, monthly Executive Team Meetings and quarterly Board Meetings.
- Help arrange monthly internal photo critiques, inspiration discussions, executive team meetings, content production meetings, and quarterly Board meetings.
- Provide weekly updates and chair PWB General Team Meetings in absence of CEO and/or COO.
- Maintaining Basecamp, adding important dates and sharing team announcements.
- Coordinating staff anniversary certificates and Photo Critique prizes.
- Assist with the planning and execution of events including annual CONTACT exhibition, annual retreat, semi-annual performance appraisals, team building events, AGM etc.
- General staff support and other administrative tasks as assigned by supervisor
- Must attend mandatory weekly meetings on Wednesdays at 6:00 PM in Toronto
- Ability to balance multiple concurrent objectives, maintain an organized calendar and meet deadlines reliably.
- Proactive with strong work ethic and accountability.
- Experience taking meeting minutes and schedule coordination.
- Ability to work well autonomously with little supervision, as well as collaborate with others in a team environment; adaptable when directed.
- Strong interpersonal skills; positive, energetic profile.
- Excellent communication skills (oral and written); professional, service orientation in email correspondence and on the telephone.
- Nonprofit sector experience.
How to apply:
Please email firstname.lastname@example.org with a resume and cover letter. Subject: Executive Assistant
Please indicate you saw this posting at GoodWork.ca.
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Current status: Open/apply now.
Date posted: Oct 30 2019