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Home | Job Postings | Volunteer

VOLUNTEER POSITIONS

Positions: Volunteer positions
Organization/event: EcoFair Toronto 2021
Location: virtual & Artscape Wychwood Barns, Toronto, Ontario

The EcoFair is 100% volunteer driven. It is a fun, community-based, family-oriented event that informs and inspires people to make greener choices in their homes and communities. It is organized by Green Neighbours Network and Transition Toronto. Whereas the 2020 EcoFair Toronto was entirely virtual, this year’s EcoFair will include online events Nov 5 and 6, and inlife exhibits and activities on Nov 7 at Artscape Wychwood Barns and outdoors in an adjacent Park.

The Positions:


1  The Volunteer Coordinators are the main EcoFair liaisons for the wonderful volunteers that take part in the event. The Volunteer Coordinators help determine the number of volunteers required for the event, carry out the recruitment of volunteers, and ensure a thorough on-the-day-of training and a balanced workload distribution.

Responsibilities:

  • Create volunteer postings on various post boards
  • Regularly contact confirmed volunteers to keep them engaged during the lead-up to the EcoFair
  • Answer potential volunteers questions with support from the entire EcoFair Organizing Committee
  • Identify the tasks for which volunteers are required, as well as the number of volunteers needed for each task
  • Carry out volunteer training on the day of the EcoFair
  • Provide support to volunteers during the EcoFair
  • Document volunteer hours and provide letters for volunteers if requested

Outcomes:

  • All volunteers are confirmed by late October
  • Relevant information is provided to volunteers and volunteer questions are answered in a timely manner
  • Volunteers have a great experience at the event

Volunteer Requirements:

  • Professional manner and a friendly personality
  • Very organized and diligent
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Time Commitment

  • Able to attend one 2 hr organizing meeting per month (Aug-Nov)
  • Approx. 3 hours a week on a flexible schedule (Aug)
  • Approx. 30 min - 1 hour a day as the day of the event approaches (Sep - Nov)
  • In-person attendance on the day of the event for 10 hrs (Nov 7)

2— The Interactive Activities Coordinator invites and manages exhibitors that provide interactive, family-friendly fun at the EcoFair. These activities significantly contribute to the EcoFair’s success in achieving its goals of informing, inspiring and engaging attendees.

Responsibilities:

  • Contact potential exhibitors that are knowledgeable, inspiring, and engaging
  • Secure a diverse selection of eco-themed activities
  • Set the interactive activities schedule, taking into account availability of exhibitors
  • Answer exhibitors’ questions with support from EcoFair Event Coordinators
  • Ensure periodic contact with confirmed exhibitors to keep them engaged during the lead-up to the EcoFair
  • Coordinate and support interactive activity exhibitors on the day of the EcoFair
  • Design, print and display the presentation schedule at the event
  • Help set up the activities beforehand and supervise them throughout the event

Outcomes:

  • An interesting and diverse selection of eco-themed interactive activities are confirmed by mid October
  • A clear and concise schedule is created and distributed
  • Relevant information is provided to interactive activity exhibitors and exhibitors’ questions are answered in a timely manner
  • Exhibitors have a great experience at the event

Volunteer Requirements:

  • Very organized, diligent, and a team player
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Time Commitment

  • Able to attend one 2 hr organizing meeting per month (Aug– Nov)
  • Approx. 2 hours a week on a flexible schedule (Aug)
  • Approx. 30 min - 1 hour a day as event day approaches (Sep - Nov)
  • In-person attendance on the day of the event for 10 hrs (Nov 7)

3 — The Social Media Reps spread the word about the EcoFair to the neighbourhood and Toronto at large. As the purpose of the EcoFair is to educate, inspire, and engage people in the environment, good marketing (and hence good turnout) is the key to achieving our goals.

Responsibilities:

  • Develop content (text and images) for exhibitors and post to Facebook, Instagram, and Twitter
  • Share EcoFair event details with businesses, community organizations, event websites, and community calendars to spread the word about the EcoFair
  • Take pictures of the event and post items to social media platforms on the day of the EcoFair

Outcomes:

  • The EcoFair is promoted actively on social media platforms (Facebook, Instagram, Twitter)
  • People engage with the EcoFair content through the planning stages and leading up to the event
  • Drive attendance to EcoFair

Volunteer Requirements:

  • Experience developing content for social media
  • Familiar with Facebook, Instagram, and Twitter
  • Very organized, diligent, and a team player
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Time Commitment:

  • Able to attend one 2 hr organizing meeting per month (Aug– Nov)
  • Approx. 2 hours a week on a flexible schedule (Aug)
  • Approx. 30 min - 1 hour a day as event day approaches (Sep - Nov)
  • In-person attendance on the day of the event for 10 hrs (Nov 7)

4 - The Marketing Lead helps coordinate the marketing team and is the liaison between the EcoFair team and the graphic designers and marketing sponsor. The Marketing Lead provides support to the Social Media Coordinators and oversees online engagement efforts.

Responsibilities:

  • Ensure that posts to Facebook, Instagram, and Twitter are being published according to schedule and provides backup to Social Media Coordinators if necessary
  • Help craft the marketing content to be shared with businesses, community organizations, event websites, and community calendars to spread the word about the EcoFair
  • Create content for the EcoFair promotional newsletter
  • Liaise with graphic designer(s) to create event posters, banners, newsletter
  • Take pictures and post items to social media platforms on the day of the EcoFair

Outcomes:

  • Social Media Coordinators receive a clear and manageable schedule for promotion of EcoFair
  • The EcoFair is promoted actively on social media platforms (Facebook, Instagram, Twitter)
  • People engage with the EcoFair content through the planning stages and leading up to the event
  • Drive attendance to EcoFair

Volunteer Requirements:

  • Experience developing marketing content
  • Familiar with Facebook, Instagram, and Twitter
  • Very organized, diligent, and a team player
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Time Commitment:

  • Able to attend one 2 hr organizing meeting per month (Aug– Nov)
  • Approx. 2 hours a week on a flexible schedule (Aug)
  • Approx. 30 min - 1 hour a day as event day approaches (Sep - Nov)
  • In-person attendance on the day of the event for 10 hrs (Nov 7)

5 - The Exhibitor Coordinators are the main EcoFair liaisons for businesses and community groups that take part in the event. The Exhibitor Coordinators ensure that exhibitors provide all requirements to participate in the EcoFair, are kept engaged in the lead up to the event, and make sure that they have a great experience at the event.

Responsibilities:

  • Contact prospective businesses and community groups to invite them to participate in the EcoFair
  • Answer exhibitor questions with support from the Exhibitor Coordinator Lead
  • Regularly contact confirmed exhibitors to keep them engaged during the lead-up to the EcoFair
  • Collect exhibitor fees and insurance information
  • Help exhibitors set-up and tear-down on the day of the EcoFair
  • Provide support to exhibitors during the EcoFair

Outcomes:

  • All exhibitors are confirmed by mid October
  • Relevant information is provided to exhibitors and exhibitor questions are answered in a timely manner
  • Exhibitors have a great experience at the event

Volunteer Requirements:

  • Professional manner and a friendly personality
  • Very organized and diligent
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Time Commitment

  • Able to attend one 2 hr organizing meeting per month (Aug-Nov)
  • Approx. 3 hours a week on a flexible schedule (Aug)
  • Approx. 30 min - 1 hour a day as the day of the event approaches (Sep - Nov)
  • In-person attendance on the day of the event for 10 hrs (Nov 7)

6 - The Fundraiser helps coordinate fundraising activities, including searching and applying for grants, communicating with past donors for donations, securing prizes for the silent auction and raffle at the EcoFair each year, etc. Since the event is free, grants, donations andthe silent auction are vital sources of income for the EcoFair. The fundraiser is an essential part of the EcoFair’s success.

Responsibilities:

  • Research and apply for grants available for non-profit environmental and community groups
  • Reach out via email to potential donors to secure silent auction prizes
  • Arrange for pick up / delivery of silent auction prizes from donors
  • Provide social media team with information regarding donors and prizes to promote on social media platforms
  • Create bid sheets and descriptions of prizes, as necessary, to be displayed at silent auction
  • Supervise silent auction volunteers on the day of the event
  • Visit donors / exhibitors to ensure they have an excellent experience
  • Collect money from winners and tally money at the end of the event

Outcomes:

  • Secure a variety of grants and interesting and (preferably) environmentally friendly prizes for the silent auction
  • Items are displayed in an attractive, organized manner
  • Raise money to help offset cost of the EcoFair

Volunteer Requirements:

  • Interest in gaining fundraising experience
  • Very organized, diligent, and a team player
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Time Commitment

  • Able to attend one 2 hr organizing meeting per month (Aug– Nov)
  • Approx. 2 hours a week on a flexible schedule (Aug)
  • Approx. 30 min - 1 hour a day as event day approaches (Sep - Nov)
  • In-person attendance for 8 hrs on Nov 7

7 - The Food & Drink Coordinator enhances the attendee experience by organizing food and beverage exhibitors at the EcoFair.

Responsibilities:

  • Gain a good understanding of public health guidelines on food and beverage, and the restrictions set by Wychwood Barns
  • Contact potential food and beverage vendors and secure vendors that meets the requirements of the site
  • Target food trucks that can provide food that is local and sustainable, and can obtain electric power required for operation from sources other than portable generators
  • Answer vendor questions with support from the Event Coordinator
  • Ensure periodic contact with the vendor to keep them engaged during the lead-up to the EcoFair
  • Help the vendor set-up and tear-down on the day of the EcoFair
  • Provide support to the vendor during the EcoFair
  • If needed, supervise the money handling of the refreshments station

Outcomes:

  • A variety of great refreshments (that are ideally local and sustainable) are available to attendees at the EcoFair
  • Minimal noise and exhaust are produced by vendors on site.
  • A food and beverage vendors are confirmed by the beginning of October
  • Relevant information is provided to the vendors and questions are answered in a timely manner
  • The vendors have a great experience at the event

Volunteer Requirements:

  • Professional manner and a friendly personality
  • Very organized and diligent
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Time Commitment

  • Able to attend one 2 hr organizing meeting per month (Aug– Nov)
  • Approx. 2 hours a week on a flexible schedule (Aug)
  • Approx. 30 min - 1 hour a day as event day approaches (Sep - Nov)
  • In-person attendance for 8 hrs on Nov 7

COVID-19-specific health and safety procedures will be followed to protect volunteers, exhibitors, and attendees. The procedures used will be in accord with Toronto Public Health’s guidance for indoor and outdoor events and gatherings in place at the time. The event may be held indoors, outdoors, online, or any combination of these three options, as required at the time to ensure everyone's safety.

To Apply:

If you would like to find out more information about volunteering with the EcoFair this year please send an email with the subject line "Volunteer: EcoFair" to ecofairtoronto@gmail.com or ecofairatthebarns@gmail.com

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Current status: Open/apply now.   Date posted: Aug 26 2021    ID: 60819