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Position: Publicity Director
Organization: Hamilton Naturalists' Club
Location: within commuting distance of Hamilton, Ontario

Reporting to: Members and Board of Directors
Term: Five-year appointment

1. Responsibility Overview: The Treasurer oversees and reports on the financial status of the Club, monitors the organization’s financial requirements, and sets the budget of the Board.

  • Maintenance of the Club’s books of account with assistance from Bookkeeper
  • Receipt and deposit of all revenues, including donations of shares by HNC members (to be performed in conjunction with Membership Director)
  • Payment of Club’s bills
  • Preparation and presentation of financial reports to Club Directors for club activities including: Falcon Watch, Bird Study Group, and Sanctuary/Land Trust
  • Preparation and provision of monthly financial statements at monthly Board meetings.
  • Oversight of tax receipt issuance in February
  • Maintenance of roster of signing officer for Club’s accounts
  • Maintenance of up-to-date list of Directors
  • Filing Charity Information Return for CRA
  • Management of Club’s accounts
  • Oversight of Club Endowment Funds at the Hamilton Community Foundation (HCF)
  • Maintenance of Treasurer’s File for all transactions
  • Supervision of Fiscal Year End Audit:
    • Ensuring auditors are provided with all necessary information
    • Proofing and revision for financial statements for publication on HNC website in September
    • Delivery of annual financial statements at AGM in October
  • Preparation and presentation of annual budget to Board in April-May period:
    • Consulting with directors to ensure individual budgets are prepared
    • Consolidate and prepare Club’s budget with Directors’ input
    • Presentation of budget to Board for approval

2. Qualifications:

  • HNC membership required
  • Ability to arrange personal transport to and from meeting locations
  • Excellent spreadsheet and Microsoft Office skills
  • Familiarity with investment principles
  • Background in accounting preferred
  • Ability to work with diverse personalities 

3.  Time Commitment:

  • Five-year appointment
  • Attend monthly board meetings (approximately 2 hours each)
  • Attend AGM in October (1hour)
  • Additional responsibilities (4-8 hours per month)

To apply; 

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Current status: Open/apply now.   Date posted: Jan 31 2021    ID: 58492