VOLUNTEER POSITION

Science Borealis is currently seeking an Administrative Assistant

Position: Administrative Assistant
Organization: Science Borealis
Location: anywhere in Canada

Join Canada’s fastest growing online science community! As an all-volunteer organization, we are always looking for new enthusiastic team members!

Our values: curiosity, engagement and collaboration

Administrative Assistant

The volunteer Administrative Assistant will provide coordination and administrative support to the Science Borealis leadership team and Board of Directors. This is a great opportunity for an eager and organized self-starter to develop and/or improve organizational management and administrative processes and ensure that key initiatives are running on schedule.

Responsibilities

• Maintain the organization’s annual calendar of activities including Core team and Board meetings, annual reporting, financial audits, AGM, etc.
• Own the organization’s strategic plan roadmap, helping each strategic team to work towards and report on success against their team’s delivery against the strategy
• Schedule and attend monthly virtual Core team meetings , circulate the agenda and take meeting minutes
• Schedule and attend monthly virtual Board meetings take meeting minutes
• Prepare and review organizational documents and records as well as
• Prepare official organizational email correspondence to our membership
• File, organize and maintain shared files using Dropbox
• Support the coordination of the Annual General Meeting (AGM) including drafting of the annual report and Board election balloting process
• Create and format promotional an in-house materials for circulation
• Research and assist with the application for grant programs
• Work on special projects including delivery against the strategic plan, migration to a new online document repository and sharing platform, seeking out new innovative ways to virtually connect, simplifying and streamlining administrative activities, etc.
• Seek out and lead continuous improvement activities annually

Qualifications/Requirements

• At least two (3) years’ experience in a coordination and/or administrative role
• Excellent written communications skills in English

How to Apply

Interested applicants may submit their cover letter and resume to: volunteer@scienceborealis.ca

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