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Position: Project Coordinator
Organization: British Columbia Conservation Foundation
Location: Kamloops, British Columbia

The British Columbia Conservation Foundation (BCCF) is looking to hire a motivated individual to fill the fast-paced role of a Project Coordinator. The ideal candidate will possess both work and life experiences in the natural environment. This includes education in the environmental sector as well as extensive personal experience and interest in the outdoors. The individual will be expected to bring a positive can-do attitude to the job, as well as a willingness to learn, adapt, and respond quickly while maintaining a high standard of attention to detail at all times.


Project Coordinators are responsible for providing project management and administrative services including; managing assigned projects, negotiating contracts, hiring contractors and employees, and working with members from other agencies. The Project Coordinator reports to the Executive Director.

Tasks of the Project Coordinator include:

Implement and manage assigned projects and contracts to completion

  • Enter/update all contracts in an MS Access database
  • Create standardized electronic and hard files
  • Generate a Project Budget Update (PBU) and associated invoices
  • Prepare Contracts
  • Serve as a day-to-day liaison with other agencies for which BCCF provides services
  • Prepare and submit grant applications and/or proposals

Maintain project files

  • Open and close projects in an Access database
  • Manage a pre-determined budget as developed with project partners
  • Respond to requests for contract management services including contract negotiations, fees, acceptable billings, deliverables and deadlines
  • Ensure the budgets are maintained; update balance of employee hours after each payroll cycle, track expenses as they are coded and posted, and rectify any budget discrepancies immediately
  • Code supplier’s invoices, employee expense claims, gas receipts, and submit for approval and processing
  • Prepare Project Cost Invoices (PCI’s) and Purchase Orders (PO’s) as needed
  • Provide budget updates for project sponsors as requested
  • Issue contracts to subcontractors to include; fees and expenses, timelines, and deliverables
  • Track progress with subcontractors
  • Ensure technical reports are provided and meet the deliverables and that the technical report is submitted to the project sponsor
  • Complete quarterly reports as required

Hire and supervise employees

  • Compose job descriptions, post on the website, advertise, review resumes, and shortlist candidates
  • Schedule interviews in conjunction with project partners, participate in the interview process as needed, preform reference checks, and notify both successful and unsuccessful candidates
  • Hire employees: issue hire letters, and complete employee orientations outlining BCCF employee and safety policies
  • Prepare biweekly payroll in compliance with BC employment standards; keep employees informed of balance of hours and end dates etc.

Support field staff

  • Work in conjunction with the BCCF’s Safety Coordinator to ensure BCCF’s Occupational Health and Safety Program (OHSP) as well as WorkSafe BC’s regulations are met by employees and provide support as required
  • In conjunction with the Safety Coordinator confirm that all field staff have valid first aid certification and that appropriate first aid supplies and safety equipment is provided to employees based on job descriptions
  • Issue required field equipment and maintain tracking records in the database as well as ensure that the equipment is returned
  • Provide direction to employees and address employee concerns in a professional and confidential manner

Other tasks as agreed and assigned by the Executive Director


  • Have post-secondary education related to environmental sciences, which may include:
    • Renewable Resources Management
    • Renewable Resources – Fish, Wildlife and Recreation
    • Natural Resource Management: Wildlife and Fisheries
    • BSc. Biology
  • Proven field experience and knowledge of field safety protocols
  • Ability to manage projects from initiation to successful completion within strict deadlines and within budget
  • Ability to supervise and provide leadership to highly trained and qualified staff and consultants
  • Demonstrated proficiency in MS Office, specifically Excel*


  • General knowledge and understanding of the following:
    • Preparation, interpretation and application of contracts
    • Relevant federal and provincial legislation (e.g. WCB, GST, and PST )
    • Policies and procedures in a variety of administrative programs and functions
    • Indigenous relations
  • Sound analytical problem solving
  • Ability to provide direction to administrative staff.
  • Excellent interpersonal skills and the ability to take constructive criticism
  • Ability to work on a variety of tasks both independently and as a supportive contributor to the team
  • Ability to work in a transparent atmosphere
  • Ability to supervise employees in difficult situations such as disciplinary actions.
  • Ability to be proactive in identifying and addressing issues
  • Understanding of environmental projects and field work
  • Attention to detail
  • Ability to manage a rapidly increasing workload
  • Ability to plan and organize effectively
  • Ability to multitask and work in a fast-paced environment, while simultaneously being highly organized
  • Ability to edit technical reports
  • Excellent management and supervisory skills
  • Ability to maintain confidentiality


All short-listed applicants will be required to complete a Word and Excel proficiency test as part of the interview process

Start date: February 4th, 2016

Wage: $23.00 per hour

Term: Permanent fulltime position, with a 3 month probation period

To apply for this job:

Submit your cover letter and resume on the BCCF website at:

Closing Date: Wednesday January 02, 2019 4:30pm

When applying, please indicate that you saw this posting at

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Current status: Open/apply now.   Date posted: Dec 13 2018    ID: 49699