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JOB POSTING

Position: Event and Volunteer Coordinator
Hours: 25 – 37.5 hours/week (see below)
Organization: High Park Nature Centre
Location: High Park, Toronto, Ontario

About High Park Nature Centre

We promote awareness and respect for nature through year-round, hands-on outdoor nature education and park stewardship: www.highparknaturecentre.com

HIRING: EVENT & VOLUNTEER COORDINATOR

Duties and Responsibilities

Volunteer Coordination and Management (60%)

  • Create a volunteer management work plan for each season.
  • Review and update volunteer manual/handbook and policies as needed.
  • Complete a risk assessment for each role.
  • Create job descriptions and recruit volunteers through promotion of volunteer roles.
  • Maintain and keep content on volunteer webpage up-to-date.
  • Screen potential volunteers through interviews, reference and police record checks.
  • Liaise with staff to determine volunteer needs and roles on a seasonal basis.
  • Place, train, supervise, support and evaluate volunteers, with input from all staff.
  • Solicit feedback from volunteers to improve volunteer management at HPNC.
  • Maintain HPNC volunteer database (Sumac) and administrative records.
  • Communicate with volunteers on a regular basis (i.e. a newsletter or email communications)
  • Coordinate volunteer recognition initiatives (i.e. appreciation parties, awards/certificates).
  • Manage space and usage of the volunteer hub and resources.
  • Adhere to the Canadian Code for Volunteer Involvement.
  • Promote educational internships and co-op placements, lead recruitment.
  • Provide training and mentorship to part-time staff, volunteers, interns and co-op students.
  • Evaluate interns and co-op students, provide feedback and write recommendations.

Event Coordination (20%)

  • Coordinate the HPNC’s Special Events (including but not limited to: Owl Prowl, Dawn Chorus, Harvest Festival, Pumpkin Float, Halloween Howl, Decorate a Tree for the Birds, Christmas Bird Count for Kids, Christmas Celebration and the Pancake Breakfast/Spring Run Off Outreach Events).
  • Research, source and secure ‘expert’ assistance with events (i.e. a birder to help with the CBC for Kids or an Owl bander to help with the Owl Prowl event).
  • Oversee registration and communications for special events in concert with the Office Administrator and Communications Coordinator.
  • Distribute and analyze participant evaluation surveys and amend programming as needed.
  • Work with the Executive Director and Program Director to develop a long-term event plan for each year.
  • Ensure event statistics are accurately tracked.
  • Prepare quarterly end-of-season event reports.
  • Scope new opportunities/partnerships and propose new special events.

Outreach (10%)

  • Coordinate and attend outreach events (on or off site) as required.

Additional Duties (10%)

Administrative Tasks

  • Monitor and sort incoming phone calls and HPNC emails on weekends and respond to questions that pertain to weekend programming.
  • Ensure event statistics are accurately tracked.
  • Assist part time staff with Administrative Tasks, as needed.

Communication

  • Contribute content to e-newsletter, blog + social media accounts.
  • Photography during events for use in publicity and promotional materials.

On-Going

  • Liaise with community groups, volunteers and the public.
  • Ensure Nature Centre building maintenance.
  • Other duties as required.

Reports to: Executive Director

Hours of Work: 25 - 37.5 hours/week; Regular weekend and evening work is required.

Salary Range: $16 – $18/hour

To apply please email your cover letter and resume to Sara Street, Executive Director at:
sara.street mask highpark.org*

This job posting closes October 23rd at 5pm EST.

When applying, please indicate that you saw this posting at GoodWork.ca.

*Email: The e-mail address above has been masked to prevent spam. Please copy the address or type it manually, add the @ sign, remove “mask” and any spaces.
 

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Note: This posting is provided on an "As Is" basis and for general informational purposes only. People and Planet (also known as "GoodWork") is not responsible for the content, accuracy, timeliness, completeness, legality, reliability, quality or suitability of this posting. We do not screen or endorse the organizations or individuals involved. If you decide to accept an offer of employment, volunteering or any other arrangement, you do so at your own risk and it is your responsibility to take all protective measures to guard against injury, abuse, non-payment or any other loss. Please read our full Terms & Conditions.

Current status: Open/apply now.   Date posted: Oct 11 2018    ID: 48725