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Position: Summer Administrative Assistant
Type: summer job / age 30 & under
Organization: The Pine Project
Location: 276 Carlaw Ave. Unit 302, Toronto, ON

Status: 3 month fixed-term, June 1 – August 28, 2020
Hours: 37.5 hours/week

Compensation: $14.00/hour
Reports to: Operations Manager

About the Pine Project:

The Pine Project is Ontario’s leading nature connection organization! We offer year-round nature connection programs for people of all ages in Toronto and the surrounding area, including Outdoor School, March Break programs, and highly sought-after summer camps. Each year we engage with over 1,500 children, teens, families and adults. Our programs foster confidence, competence, resilience and a deep relationship with nature in a way that is hard to achieve in more conventional learning environments.

By helping children connect to nature and teaching adults to do the same, we inspire children to respect, cherish, and care for the Earth. We are empowering the next generation of environmental stewards, problem solvers and leaders. Check out our website – – for more info.

Position Summary:

Reporting to the Operations Manager (OM), and working closely with the Office Administrator (OA) and Summer Camp Managers, the Summer Administrative Assistant provides vital support to our office during our most exciting and fast-paced time of the year.

Working from our busy Toronto office, the Summer Administrative Assistant works independently and as part of a team to support the delivery of our summer camps. Areas of support include program registration and customer relations, administrative support to programs, human resources, and other day-to-day office functions. The Assistant will also be trained in nature connection, inquiry-based learning and field protocols to act as a substitute day camp instructor when necessary.

This position is supported by external funding – please see funding related requirements below.

Key position responsibilities:

  • Fosters Pine’s external relationships with past, current, and new participants/registrants by communicating about Pine’s summer camp programs, registration processes and policies
  • Helps to manage phone calls and emails in a manner that reflects Pine’s commitment to strong relationship-building and excellent customer service
  • Processes customer summer camp registrations and other related transactions
  • Sends email reminders and calls participants to follow-up on missing camp information
  • Helps to execute summer camp preparation, such as preparing and printing rosters, organizing supplemental information, assembling program binders and bins, prepping additional program materials (e.g., postcards, bandanas, etc.)
  • Enters data and maintains the registration database for summer camp purposes
  • Helps the OA manage inquiries, registrations and other tasks for school year programs as needed
  • Maintains and updates summer filing systems
  • Contributes to improvements in systems and processes that support summer camp delivery
  • Contributes to culture creation for field staff and volunteers (e.g., actively participating in meetings, bringing Pine’s mission/vision to daily tasks, etc.)
  • Fulfills all requirements of external funding agreements, such as completing evaluation reports
  • Provides other administrative support as needed
  • Covers absent camp instructors in the field (for day camp and/or after care) where necessary
  • Acts in a manner consistent with Pine’s mission, goals, and values
  • Demonstrates competent communication, facilitation, organization and delegation skills

Qualifications and Requirements:

  • Applicants must meet the requirements for external funding by:
    • being between 15 and 30 years of age at the start of the employment;
    • being enrolled as a full-time student in the previous academic year and intending to return to school after the placement has been completed;
    • being a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment;
    • having a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
  • Up to date Vulnerable Sector Check
  • Up to date Standard First Aid with CPR-C or higher
  • Demonstrated customer service and conflict resolution skills. Enjoys helping others.
  • Excellent interpersonal and oral communication skills
  • Superior written skills and experience producing effective communication materials
  • Highly organized and detail-oriented, with the ability to multitask
  • Ability to alternate working collaboratively and autonomously
  • High level of computer proficiency, including the Microsoft Office Suite
  • A G-class driver’s license is an asset
  • Identify with the mission, vision and values of the Pine Project

Application Procedure:

Please submit a resume and cover letter as a single PDF to:

Email Subject Line: “Summer Admin Assistant: FirstName LastName“

PDF Filename: “FirstName_LastName_SummerAdminAssistant“

Hiring is on a rolling basis until the position is filled. Please apply as soon as possible.

While we thank all applicants for their interest, only successful candidates will be contacted for an interview. No phone calls please.

The Pine Project is committed to developing a resilient, inclusive and vibrant work environment through a barrier-free selection process. We recognize people from diverse professional, cultural and educational backgrounds. Applicants who do not meet all of the stated skills, but feel they would make a positive contribution to the community are encouraged to apply and address these differences in their cover letter. If contacted for a job opportunity, please advise us of any accommodation measures required to enable you to be assessed in a fair and equitable manner. Information received will be addressed in confidence.

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Note: This posting is provided on an "As Is" basis and for general informational purposes only. People and Planet (also known as "GoodWork") is not responsible for the content, accuracy, timeliness, completeness, legality, reliability, quality or suitability of this posting. We do not screen or endorse the organizations or individuals involved. If you decide to accept an offer of employment, volunteering or any other arrangement, you do so at your own risk and it is your responsibility to take all protective measures to guard against injury, abuse, non-payment or any other loss. Please read our full Terms & Conditions.

Current status: Open/apply now.   Date posted: Jan 21 2020    ID: 55735