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Position: Project Coordinator
Organization: The Nature Trust of British Columbia
Location: Vancouver, BC

The Nature Trust of British Columbia is a leading non-profit land conservation organization operating solely in BC. Since 1971, we have secured over 70,000 hectares (175,000 acres) of ecologically important habitat across the province for wildlife, fish and plants. The Nature Trust uses rigorous science-based criteria to evaluate and manage conservation land to protect the ecological values for BC’s biodiversity and future generations.

The Nature Trust seeks an enthusiastic and motivated conservation professional to be our Project Coordinator. This position offers the successful candidate the opportunity to manage and coordinate The Nature Trust’s contribution agreement processes, vendor contracts, and tracking of conservation land property tax assessments. The Project Coordinator will provide support to the Chief Financial Officer (CFO) and to the entire staff. At times, you will work in conjunction with, and be a backup for, the Database Manager and Executive Assistant, and Finance and Administration Coordinator.

The role involves assisting and dealing with people at all levels of the organization in an efficient and effective manner. The successful candidate will establish and maintain relationships with partner organizations, including government organizations. This is a diverse and varied role that requires the individual to be flexible and be able to multi-task.

Qualified candidates interested in a .6 FTE to 1.0 FTE position may apply.


Project Management

  • Oversee contribution agreement tracking and invoicing, including following up with colleagues regarding reporting deadlines.
  • Assist the West Coast Conservation Land Manager with contract management for the BC Salmon Restoration and Innovation Fund project, including vendor contracts, payment tracking, reporting and invoicing.
  • Assist CFO with grant administration in support of the North American Waterfowl Management Plan.
  • Monitor the insurance needs of The Nature Trust, including negotiating policies and coordinating requests for Certificates of Insurance.
  • Responsible for recording and tracking Nature Trust property tax assessments.
  • Reconcile donations/contributions recorded in Sage 50 accounting system with Raiser’s Edge donation entries.
  • Complete direct deposit and credit authorization forms as required.
  • Assist CFO with vehicle fleet management, including renewal insurance documents.
  • Assist Director of Conservation Land Management with administration of tenant lease agreements.
  • Coordinate and arrange staff field trips, open houses and special events as required.
  • Type and edit a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
  • Carry out other duties as requested from the CFO and Chief Executive Officer (CEO).

Finance and Administration Support

  • Assist CFO in Year-end preparations for the external auditor.
  • Assist the Database Manager and Executive Assistant with recording post event ballot information and donor research as required.
  • Provide back-up for Finance and Administration Coordinator when required, including issuing and depositing cheques.
  • Support the Marketing & Development department at fundraising events as required.
  • Provide back-up for the Database Manager and Executive Assistant when required, including phone-leave support and handling incoming and outgoing mail, including courier service.
  • Prepare invoices as required.
  • Provide continuous and on-going support specifically to the CFO and other staff and Board members as required.

Required qualifications, experience, and skills:

Candidates must have a positive attitude, be a team player, have a constant desire to learn, be well organized and must be able to work in a fast paced environment with a focus on quality.

  • A diploma in business, accounting, or financial management is required, or an equivalent combination of education, training and experience;
  • 2 to 5 years of relevant work experience is preferred;
  • Demonstrated project management skills, with excellent problem solving, planning and organizational skills, while maintaining attention to detail;
  • Knowledge of contract management principles and best practices;
  • Comfortable working in a team setting and capable of easily communicating with a wide range of people from both the public and private sectors;
  • Experience working in or with the land trust sector in Canada or the USA is preferred;
  • Comfortable and effective working in a fundraising organization;
  • Excellent communication skills (oral and written);
  • Must be flexible, reliable, self-motivated, and able to work both independently and as a team member;
  • Pleasant, professional behavior, using discretion, when necessary;
  • Proficient with MS Office applications;
  • Must be legally entitled to work in Canada.

Position Location:
The position will be based in our Vancouver office currently located at 888 Dunsmuir Street.

To apply:

Please forward your résumé and cover letter with salary expectations by October 18, 2019 to Laurie Desrosiers, CFO at The Nature Trust of BC’s Vancouver office. In your letter please address how you meet the qualifications, experience, and skills identified above.

Contact information:
phone: (604) 969-3243

Thank you for your interest. Only those being considered for the position will be contacted.

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Current status: Open/apply now.   Date posted: Sep 27 2019    ID: 54836