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Position: Administrative Assistant
Organization: rare Charitable Research Reserve
Location: Cambridge, Ontario
Eligibility: 30 or younger

Responsible for ensuring the successful preservation and restoration of 1,000+ acres, rare is located in one of the fastest-growing areas of the country. Its lands provide a natural laboratory for scientific study and research, and for rare’s related research-based educational programs. For information, visit us online at

Supervised by and reporting to the Administrative Team, while working in a team environment with all program advisors, staff and volunteers, the Administrative Assistant is responsible for assisting with administrative and finance-related activities.


This is a paid position, under the Government of Canada - Canada Summer Jobs Program. Requirements of funding state that the participant must:

  • be between 15 and 30 years of age at the start of the employment*;
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

*The participant must be 15 years of age at the beginning of the employment period. The participant may be more than 30 years of age at the end of the employment period as long as the participant was 30 at the beginning of the employment period.


  • Performing occasional office-based tasks such as sorting and scanning incoming mail, answering telephone calls, re-organizing office spaces, responding to voicemails and keeping track of supplies
  • Assisting with filing of administrative, fundraising and finance records both in-office and on a digital server
  • Attending regular staff meetings and taking minutes to make note of updates and pertinent information
  • Supporting staff and volunteers with scheduling and organizing meetings and events through Zoom and maintaining staff calendars in Outlook
  • Assisting with building and facility issues and arranging for technical support or maintenance
  • Assisting with the maintenance of contact databases and spreadsheets
  • Communicating with visitors, donors, and other community members regarding inquiries about rare


  • Excellent written and verbal communication skills, including experience in writing formal correspondence
  • Excellent interpersonal skills, including diplomacy, tact, and teamwork
  • Self-motivated with the ability to work both independently and as a team
  • Ability to perform large amounts of data entry; familiarity with spreadsheets and organizing information
  • Strong organizational and planning skills; ability to prioritize time, work and multiple projects efficiently
  • Flexibility and ability to effectively manage multiple tasks with great attention to detail
  • Experience with Microsoft Office and related programs such as Word, Excel, Outlook and PowerPoint
  • An understanding of and commitment to confidentiality


  • Experience in office administration, business, finance or related field is an asset
  • Experience with Microsoft Publisher and Canva is an asset
  • Experience with contact and/or finance databases such as Donor Perfect and QuickBooks is an asset, but not required
  • Access to reliable transportation to and from work. A driver’s license and access to a personal vehicle is an asset, but not required

SALARY: $16.35/hr, 35 hours a week for 8 weeks
TENTATIVE START DATE: June 7, 2021 (Negotiable)


DEADLINE: Friday May 14, 2021

Applicants should send their resume, cover letter, and the names, e-mail addresses, and telephone numbers for two professional references as an attachment to the following email address: . If possible, please compile your documents into one pdf file. Any application materials provided within the body (text) of your email will not be considered. Cover letters for this position may be addressed to Kim Robichaud. Please include the name of the position for which you are applying in the email subject line.

Please indicate you saw this posting at GoodWork.

No phone calls please. Only selected candidates will be contacted for an interview. References will not be contacted until you have been short-listed and informed.

As part of our commitment to racial justice, reconciliation and equity building, we welcome individuals from marginalized communities including Black people, Indigenous people, people of colour, LGBTQI2S+ and self-identifying women candidates to apply for this position. We encourage people with disabilities to apply. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

We are dedicated to removing bias from our hiring process. For this reason, we have implemented an anonymous review component in our recruitment process. What does this mean? We will be removing your name, address and e-mail address from your application/resume prior to it being reviewed by the hiring manager, during the first stage of the recruitment process. If you are selected for an interview, this information will become available to the hiring manager only at that time.


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Note: This posting is provided on an "As Is" basis and for general informational purposes only. People and Planet (also known as "GoodWork") is not responsible for the content, accuracy, timeliness, completeness, legality, reliability, quality or suitability of this posting. We do not screen or endorse the organizations or individuals involved. If you decide to accept an offer of employment, volunteering or any other arrangement, you do so at your own risk and it is your responsibility to take all protective measures to guard against injury, abuse, non-payment or any other loss. Please read our full Terms & Conditions.

Current status: Open/apply now.   Date posted: Apr 28 2021    ID: 59650