About 3Fold Partners
3Fold supports leaders in scaling the culture and leadership of their enterprise as it grows. By designing, custom-crafting, and delivering diverse learning experiences focused on effective training and principle-based development, we serve our clients to develop highly successful, values-driven enterprises, people, and lives.
Who you are:
We are seeking a highly professional, detail-oriented, strategic and solutions-focused superstar. You excel at helping lay out realistic time frames for projects and have a keen ability to summarize and communicate what's happening. You are a wizard at organizing and helping direct and assist the comings and goings of two passionate, hardworking change-makers, your heart sings at the thought of taking a pile of random and accumulated emails laden with sweet business opportunities and sorting them into a systemized, workable entity to ensure nothing ever falls through the cracks!
You are kind, thoughtful, positive, speaking your mind and caring deeply for the environment.
As a good listener you enjoy learning about the business so that you can contribute in a meaningful way. You're able to see beyond the administrative tasks to the big picture, and love knowing that each day you come to work, you're part of a team contributing to meaningful change in the world.
Your day begins with prioritizing and clearly laying out the tasks for the day and then meeting with the Execs to align on how it's all going to flow.
You then proceed to rock through the following types of responsibilities:
Preparing and editing correspondence, communications, presentations and other documents
Setting up and managing electronic and paper filing systems
Filing and retrieving documents and reference materials
Conducting research, collecting and analyzing data to prepare reports and documents
Managing and maintaining executives' schedules, appointments and travel arrangements
Invoicing clients, basic bookkeeping, and working with our accountant
Arranging and coordinating meetings and events
Monitoring, screening, responding to and distributing incoming communications
Maintaining office supply inventory
Coordinating project-based work
Setting up warm, inviting meeting spaces
Attending confidential management and board meetings
Establishing and coordinating the implementation of company administrative policies
Reviewing operating practices and implementing improvements where necessary
Taking notes in most conversations that you find yourself in
Personal assistant tasks as required
Any and all other duties that the Executives may require
Proven experience as an Executive Assistant or in a similar type of role
Excellent written and verbal communication skills
Strong organizational and planning skills and meticulous attention to detail
Strong problem-solving and analytical skills
Proven ability to handle multiple projects and meet deadlines
Superior communication and interpersonal skills
Ability to work on complex projects with general direction and minimal guidance
Excellent judgement in setting priorities, identifying issues and determining action required when working under pressure and deadlines
Demonstrated ability to work independently and as a member of a team
Proficient on Microsoft Office/Google Suite programs
Experience on a Mac or the ability to learn it quickly
Experience working in databases
Flexible schedule - Office hours will usually take place somewhere between the hours of 9am and 5pm. However, your assistance may be required for the occasional weekend event or project at the executives’ home and office in North Vancouver.
We'd prefer that you have:
What's in it for you:
40 hours a week with 3 weeks of vacation yearly
North Vancouver office location that is close to transit
Become a valued part of a forward-thinking team whose contributions are deeply appreciated.
$40-45K per annum to start, depending on experience
How to Apply
Please send your cover letter and resume in one document to:
When applying, please indicate that you saw this posting at GoodWork.ca.
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Current status: Open/apply now. Date posted: Dec 7 2018 ID: 49594