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Organization: Stanley Park Ecology Society
Location: Stanley Park, Vancouver, BC

Stanley Park Ecology Society (SPES) is a community-based not-for-profit organization with a mission of collaborative leadership in environmental education, research and conservation in Stanley Park. We are seeking a highly motivated, highly organized individual for full cycle bookkeeping, reception, manage office systems, and to support program staff with a diversity of tasks. Reporting to the Executive Director and working from the second floor of the historic Stanley Park Dining Pavilion, this is a core, fulltime position of the society.

Duties include to:

  • Enter, maintain, reconcile financial revenues and expenses with QuickBooks 2012 accounting: revenues and expenses, accounts payable and receivable, journal entries
  • Enter and reconcile revenues from multiple third party platforms
  • Ensure accurate grants job tracking on the books, as directed by managers
  • Make and reconcile bank deposits; provide timely data and reports for regular E.D. and Treasurer reports
  • Handle GST filing, PST, WCB; populate the Charitable Tax return
  • Prepare and document Payroll for outside sourcing; code and track payroll internally on QuickBooks.
  • Handle off-site mail receipt and postal delivery;
  • Maintain administrative files
  • Secure and maintain office supplies and equipment
  • General Reception for the society – phone and in person
  • Act as Privacy Officer for the society
  • Administer membership renewals, populate membership database; assist with applicable reports
  • Work with the Fundraising Specialist to recruit, orientate, and schedule staff for the society’s seasonal popcorn stand fundraising operations; Work with Volunteer Coordinator to recruit and oversee volunteers as applicable
  • Coordinate popcorn stand inventory and equipment


  • Solid understanding of and proven experience in basic accounting; Strong bookkeeping skills, preferably in non-profit setting: QuickBooks 2012
  • Computer skills: Word, Excel, Access / database; InDesign an asset
  • Strong English oral and written communication skills; strong reception and people skills
  • Highly organized, accurate, flexible, efficient; attentive to details with the ability to manage multiple priorities
  • Self-directed, self-motivated, a creative solution-seeker
  • Value the environmental mission of the organization
  • Maintain confidentiality of information
  • Class 5 Drivers License an asset

HOURS: permanent full-time position. 35 hours per week

WAGE: $19 -$21 / hour

Application Deadline: July 23 5 pm (early applications encouraged)

How to apply: email only. NO PHONE CALLS PLEASE

Patricia Thomson, Executive Director
Stanley Park Ecology Society
exec mask*

Please put job title - "Office Coordinator" and your name in the Subject line.

Attach your cover letter with your résumé. A single, combined document is appreciated.

We thank all candidates but only those receiving an interview will be contacted.

When applying, please indicate that you saw this posting at

*Email: The e-mail address above has been masked to prevent spam. Please copy the address or type it manually, add the @ sign, remove “mask” and any spaces.

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GoodWork ID: 46441       Date posted to Jul 11 2018