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Position: Logistics Coordinator
Company: Oracle Paper Group
Location: Mid-town Toronto, Ontario


Please read the entire posting and review the How to Apply section at the bottom before submitting your application. Due to a high volume of submissions, please note that applications that are not submitted as requested will not be considered. Thank you for your interest!

About the Company

We are a growing small business focused on recycling and waste diversion, upcycling, and export in the label and paper industries. Our corporate office is located in mid-town Toronto, with warehouses and operations located throughout the US. Our small and highly efficient head office team works together in a newly renovated building at Yonge and Lawrence, as well as from our newest Canadian branch in British Columbia.

About the Position

We are looking for a capable Logistics Coordinator to oversee and facilitate the logistics, freight, and supply chain operations of our company. The ideal candidate is a flexible planner who has the ability to synthesize information from different areas, think on their feet, and effectively communicate and coordinate with others to achieve results. Strong oral and written comprehension and communication skills are key to this position, as is a sharp mind with a high level of attention to detail. The ideal candidate will be able to filter and process information to make appropriate decisions and function independently, while maintaining a customer-oriented and team-focused approach to working with others. The overall goal of this position is to ensure the smooth logistics flow of multiple departments and branches within the company.


  • Coordinate and monitor inbound and outbound logistics operations for export and domestic freight, including ocean freight, drayage, FTL, and LTL
  • Accurately prepare, understand, and verify all outbound load documentation, including but not limited to: bills of lading, certificates of origin, customs declarations, and packing lists
  • Closely monitor freight and filing deadlines; plan and submit all documentation on time to avoid penalties and delays
  • Utilize preferred technology and software systems to update and track shipments
  • Maintain current and accurate records of order planning and load status
  • Monitor progress of all orders to project and ensure timely shipment once complete
  • Communicate closely with customers to plan and track shipments according to customer requirements, with a focus on excellent service and support
  • Communicate and negotiate with freight providers to build or maintain close working relationships and secure excellent rates and service
  • Coordinate closely with the Operations Manager, warehouse supervisors, and other team members to ensure transparency, accuracy, and efficiency in load planning and freight processes
  • Other related tasks or projects as assigned

Skills and Qualifications

  • Proven experience as logistics coordinator or demonstrably similar role
  • Experience in B2B sales, customer service, or operations is an asset
  • Working knowledge or familiarity with international customs processes is an asset
  • Ability to work with little supervision and track multiple processes
  • Computer-savvy with a strong working knowledge of Microsoft Office (especially Excel and Outlook)
  • Experience with Salesforce, Quickbooks, transportation management systems (TMS), barcode inventory software, or similar applications is an asset
  • Familiarity with label, paper, or related industries is an asset
  • Outstanding organizational and coordination abilities
  • Excellent communication and interpersonal skills
  • Strong accountability to teammates and ownership of your work, with clear awareness of how it impacts other areas of the company
  • Post-secondary certification in logistics, business administration, supply chain management or other relevant field, or equivalent work experience

Other Details, Salary, and Benefits

  • Regular hours are Monday to Friday from 9:00 AM to 5:00 PM, with a one-hour lunch break (see below for COVID-19 related adjustments)
  • The starting salary for this position ranges from $39,520 to $46,840 annually, based on experience
  • We offer a minimum annual increase based on cost-of-living adjustments (independent of performance reviews)
  • We offer comprehensive health and dental benefits, as well as a starting package of three weeks of paid vacation

How to Apply

If you meet the above requirements and feel this position would be a great fit for you, please respond by email to jgreen[at] with:

  • A brief introduction or cover letter explaining why you are interested in or well-suited for this position - this should not be focused on your work experience, as that's what your resume is for. Tell us something about yourself and why you're a great fit!
  • A current resume in PDF or Word format that clearly outlines your relevant experience, and includes your contact information including phone and email address. Name your file using this format: "Last Name, First Name" (ex. Moore, Jessica)
  • At least three current references (if not included on your resume); must be work-related, not personal

** Please note that applications not submitted as requested will not be considered. Selected candidates will be contacted by phone for initial interviews, and applicants will be reviewed on an ongoing basis until the position has been filled. This is an immediate opening with an expected start date of August 24th or earlier.

COVID-19 Considerations

To keep our employees as safe as possible, we are currently operating on an rotating schedule of alternating in-person hours combined with work-from-home days. As we move into Phase 3 and plan to return on a regular schedule to the office, we have separated work spaces greater than 6' apart, regularly updated policies informed by current guidance from health officials, and cleaning and sanitizing supplies available to all employees. This position is an in-person role requiring regular attendance at the office, however in light of the current situation, equipment to allow remote work will be supplied as required and we will closely monitor the situation and follow provincial guidance. Remote work in this role is possible if another lockdown is required in the future, but we aim to complete the majority of orientation and training for this position in person at the office. Initial interviews will be conducted by phone, with secondary interviews for selected candidates to be held via Zoom or other video software. Final interviews or job offers will be conducted in person at the office, where distancing policies will be in effect and masks are welcome, but not currently required. Please feel free to raise any related questions or concerns during the interview process; our policies are changing regularly as the situation continues to develop and more information becomes available.

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Note: This posting is provided on an "As Is" basis and for general informational purposes only. People and Planet (also known as "GoodWork") is not responsible for the content, accuracy, timeliness, completeness, legality, reliability, quality or suitability of this posting. We do not screen or endorse the organizations or individuals involved. If you decide to accept an offer of employment, volunteering or any other arrangement, you do so at your own risk and it is your responsibility to take all protective measures to guard against injury, abuse, non-payment or any other loss. Please read our full Terms & Conditions.

Current status: Open/apply now.   Date posted: Jul 31 2020    ID: 57189