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JOB DESCRIPTION

 

DEADLINE EXTENDED!

Position: Finance Administrative Coordinator
Organization: Hive Cafe, Cooperative de Solidarite
Location: Concordia University, Montreal, Quebec

Description:

The administrative coordinator will work closely with the other coordinators, worker members, and the board of directors to help ensure the smooth operation of our organization. They are expected to be present at each Hive location on a regular basis. Their time will be spent between core tasks and special projects. Core tasks will take place on a regular basis and are essential to support other workers in the co-­op. They will also be the lead for a number of projects throughout their term designed to address specific organizational needs that will improve communication, efficiency, and the overall success of the organization. Subsequent projects to be undertaken will be decided upon by the coordinators and worker members, collectively.

Responsibilities:

Administrative

  • Developing procedures/policy in collaboration with committee members

  • Ensure organizational documentation is up to date and organized

  • Coordinating bi-monthly coordinator meetings

  • Liaising with the board of directors

    • Including supporting of the the calling President/Secretary in organizing Board logistics such as calling of Board meetings

    • Attend Board meetings to present information and represent coordinator concerns

    • Sit on the Executive Committee to facilitate pressing decisions in between Board meeting

  • Chairing the finance committee meetings

    • Including the production of regular, accurate financial statements and calling of regular meetings

  • Act as secretary for the Human resources committee, including calling meetings and creating agendas.

  • Support all Coordinators when possible

    • Work collaboratively with General Cafe Coordinator to ensure the smooth functioning of the Mezz and Loyola Cafe, including inventory, stocking, and deposits, as well as worker member support and coordination, as needed

    • Maintain a presence on the floor of the cafes to support Worker Members as needed

  • Maintain organisational calendar including government remittances and other filings (TPS/TVQ, CSST declarations, payroll remittances, etc).

  • Ensure organization information systems are functional

  • Maintain an accurate membership database

  • Ensure organization complies with cooperative law and any other necessary government regulations

Finance

  • Procure and organize relevant documentation for accounting system

    • Accounting bookkeeping and data entry of accounts payable and receivable

    • Prepare payments for suppliers

    • Coordinate accounts receivable, including creation of invoices, communication with clients, and financial tracking

    • Maintaining of organized and accurate accounting records

    • Account reconciliations and preparation of regular financial reports

  • Oversee year­-end review/audit

  • Liaise with suppliers

  • Oversee organization’s cash flow

  • Provide and make accessible financial information to other worker/user members

  • Ensure appropriate financial training within the organization

  • Prepare weekly deposits from sales

  • Provide financial evaluation of proposed projects and organizational changes

  • Budget development

  • Grant research and writing

  • Remit quarterly tax payments

  • Submit monthly MEV reports

  • Ensure all annual fees, including certifications and income taxes, are paid and up to date

  • Abide by Financial Policies

Human Resources

  • Coordinate payroll, including production of ROE, T4 and RL1 slips

  • Oversee contracts/reviews

  • Ensure human resource regulatory compliance

Qualifications:

  • A love of food, a passion for food sovereignty, and a firm belief in the importance of sustainability

  • Excellent interpersonal skills; communication and listening skills

  • 2 years of related experience in bookkeeping/accounting

  • Experience with money management and budgeting

  • Experience with payroll processing and government filings, such as TPS/TVQ reporting and MEV submission

  • Familiarity with the cooperative business model.

  • Ability to function in a horizontal environment.

  • Ability to balance effective leadership skills with power-sharing abilities in a communal decision-making cooperative structure and empower all workers.

  • Strong organization skills, attention to detail, ability to prioritize workload, and multitasking

  • Financial competence including a clear understanding of margins, pricing and inventory management/controls techniques

  • Ethical conduct and responsibility -- sets a positive example and fulfills responsibilities with the highest integrity, ethics, and professionalism

  • Technical proficiency in POS software (Lightspeed), accounting software (SAGE 50), and payment processing technology

  • Technologically proficient in basic computer skills, including excel and word

  • .Experience in the food service industry

Assets (recommended, but not required):

  • Degree, diploma or equivalent in business management or accounting.

  • Knowledge of product quality and variety, health and safety regulations, storage, and labeling.

  • Bilingualism (French/English)

  • Knowledge of, or a certificate for, Hygiene and Food Safety training for managers as defined by the Ministère de l'Agriculture, des Pêcheries et de l'Alimentation (MAPAQ).

  • Familiarity with cooperative and non hierarchical business models

  • As a student-run co-op, we prioritize candidates enrolled in a minimum of at least 1 class at Concordia University.

Conditions of employment and application:

Position is for 30-35 hours per week, at $16.75-17 per hour (final details to be confirmed with approval of operating budget in late July)

Deadline to apply: Aug 13, at 5pm

APPLY 

Please fill out this google form to apply. If you do not have a Gmail account, please email a cover letter and CV to finance.hivecafecoop mask gmail.com* , with the subject "Finance Administrative Coordinator Application"

When applying, please indicate that you saw this posting at GoodWork.ca.

*Email: The e-mail address above has been masked to prevent spam. Please copy the address or type it manually, add the @ sign, remove “mask” and any spaces.
 

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GoodWork ID: 46520       Date posted to GoodWork.ca: Aug 3 2018