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JOB DESCRIPTION

Position: Administrative Assistant
Employer: Eco-Ethonomics Inc.
Duration: 1 year contract (with options for renewal or permanent Full-time position depending on performance)
Salary: $16-$19/hr commensurate with experience
Office Location: Pickering, GTA / Durham Region, ON

About Our Company:

Our company is a Greater Toronto Area based, private sector corporation that leverages cross-sector expertise to provide a suite of management consulting services that foster sustainability and social responsibility. The company and its dynamic team of associates bring an entrepreneurial spirit to the areas of social enterprise development, sustainability and social responsibility, governance and policy, organizational development, and program design and evaluation. We exist to maximize value for all stakeholders and promote the success, health and prosperity of businesses, organizations and communities.

What makes us different is that we combine business acumen with expertise in community/culture building and an authentic commitment to 'social, economic and environmental impact'. We are committed to galvanizing community action and change around what people value most.

Our core services focus on the following areas:
1. Social enterprise development
2. Organizational and collaborative development
3. Evaluation and impact assessment
4. Community-based research and policy development

We offer hard working, driven professionals unique growth and development opportunities and can guarantee exposure to a breadth of rewarding opportunities and experiences by helping organizations and doing work that solves problems that have an immediate, direct impact on our communities, diverse organizations and environment.

KEY ROLE

The Administrative Assistant provides full executive and administrative support to optimize the efficiency of the office, and will be responsible for the coordination of activities (operations and planning) and ensuring the timely flow of information. The incumbent will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, and screen and prioritize communications and opportunities from external and internal sources. Organizing and maintaining administrative processes is essential to this position.

DUTIES AND RESPONSIBILITIES

  • Ensures efficient day to day operation of the office of the President, including the organization and administration of all activities and functions and all this encompasses;
  • Corresponds with clients and others to schedule meetings;
  • Manages calendar and ensures appropriate lead times, reminders and relevant materials are provided;
  • Reviews and assesses priorities, proactively advising on concerns, activities and schedules, and resolving scheduling conflicts;
  • Anticipates needs and proactively brings together appropriate people and resources to support the executive in addressing issues;
  • Provides first level assessment of requests and queries, resolving general issues and keeping Executive apprised;
  • Serves as an important reference point/customer service contact for stakeholder executives, major businesses, community organizations and others as needed;
  • Manages internal and external meetings and communications such as correspondence, minutes, agendas, follow-ups, action items, meeting briefs, request letters, information packages and thank you letters;
  • Manages and maintains an organized and comprehensive filing/retrieval system;
  • Maintains a system that alerts to upcoming deadlines on incoming requests or events;
  • Supports deliverables and organizational activities reporting, ensuring priorities of the office are managed and delivered;
  • Prepares meeting agendas and edits reports and correspondence as required;
  • Prepares purchase orders and expense reports as required;
  • Coordinates travel arrangements, ensuring the most cost effective and efficient travel times are utilized, bearing in mind the impact of meeting schedules;
  • Provides departmental meeting/scheduling support as require;
  • Supports internal projects as delegated or assigned;
  • Updates the Wordpress website regularly, as well as Facebook and Twitter

REQUIRED KNOWLEDGE, SKILLS & EXPERIENCE

  • Minimum of 3 years of administrative experience supporting an executive or busy professional;
  • Post Secondary education in the area of Administration Support an asset;
  • Exceptionally high proven proficiency with MS Office Suite (i.e. Word, Excel, Outlook, PowerPoint); previous experience with a MAC and iCAL an asset;
  • Proven ability to effectively collaborate with internal team, cross-functional team and external parties in a rapidly growing environment;
  • Proven interpersonal skills and a proven ability to be an effective gatekeeper with internal and external constituents;
  • Strong personal effectiveness and organizational skills with the ability to balance multiple projects/deliverables and meet deadlines with quality output;
  • Team player who enjoys and is able to multitask and prioritize in a fast-paced environment;
  • Proven attention to detail, ability to meet tight deadlines and take responsibility for timely and accurate completion of tasks assigned;
  • Proven ability to interact with senior level executives in a professional and efficient manner;
  • Above average proof reading and grammatical ability with the capacity to comprehend and manipulate complex concepts and documents;
  • Proven experience in problem solving and analysis with excellent organizational and communication skills;
  • Proven initiative competencies, using common sense and good judgment;
  • Reliable, dependable and punctual;
  • Entrepreneurial spirit suited for fast-paced, results-based environment, requiring flexibility to ever-changing needs.

Contact:

Please send resume and cover letter to the following address: suze@ecoethonomics.ca

Deadline for applications: June 1, 2018, however, we will be conducting interviews for those qualified, prior to submission deadline as this is an immediate opening!

We thank all applicants for showing interest in this position and our company; however, only candidates that have been selected for an interview will be contacted.

When applying, please indicate that you saw this posting at GoodWork.ca.
 

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GoodWork ID: 45716       Date posted to GoodWork.ca: May 16 2018