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ADMINISTRATIVE INTERNSHIP

Position: Executive Assistant
Organization: Plenty Canada
Location: Lanark, Ontario

CONDITIONS

• Full-time in-person position at the Plenty Canada office (266 Plenty Lane, Lanark, ON)
• Position length: 6 months (with possibility of extension)
• Candidate must be eligible for internship program
• Salary: $19-22/hr at 40 hrs/week
• Ability to work occasional evenings and weekends, as required
• Applications will be reviewed on a rolling basis, so we encourage candidates to apply as soon as possible

Eligibility: To be eligible for internship program, candidates must be 30 years of age or under at the start of the internship and legally allowed to work in Canada.

POSITION SUMMARY

Plenty Canada is seeking candidates to join us as an Executive Assistant to the Executive Director and, if you meet the following criteria, we’d love to hear from you. As an Indigenous-led organization, Plenty Canada applies both Indigenous and Western Knowledge Systems to our work under the guiding principles of ‘Ethical Space” and ‘Two-Eyed Seeing’. As such, we welcome applicants who are interested in developing their competencies in applying these principles.

KEY RESPONSIBILITIES

• Providing administrative assistance to the executive director (eg. coordination of the ED's schedule, keeping a running task list, overseeing communications (email and phone), communicating with project partners, employees, board members, etc., assisting the director with project and financial reporting, assisting with preparation of funding applications and reports)
• Providing information technology assistance (eg. reviewing technology and software currently being used by the organization and providing recommendations for improvements, setting up new iMac computers, assisting with data backup and transfers, assisting with setting up new software and project management systems)
• Assisting with records management, both digital and physical, such as digitizing files and other documents
• Assisting with the preparation and delivery of digital outreach communications
• Maintaining clear records of completed work
• Other duties as assigned

JOB REQUIREMENTS

• Familiarity with Indigenous Knowledge Systems and/or willingness to learn
• Strong administrative skills (previous experience an asset)
• Strong working knowledge of Apple devices and operating systems (MAC OS, iOS) (required)
• Good working knowledge of Google Workspace apps (Gmail, Drive, Calendar, Docs, Sheets etc.), Microsoft Office, Zoom
• Familiarity with work management software an asset (eg. Monday.com)
• A self-starter who’s not afraid to take initiative or ask questions
• Strong interpersonal and professional communications skills (written and oral)
• Excellent troubleshooting abilities
• Reliable, organized, and detail oriented
• Ability to work independently and in a team environment
• Ability to maintain a high degree of discretion and confidentiality
• Knowledge, interest, or familiarity with sustainability, environmental issues, conservation, or related fields an asset
• Previous experience with not-for-profit work an asset

ABOUT PLENTY CANADA

Plenty Canada is an Indigenous-led non-profit organization that facilitates access to and shares resources with Indigenous peoples and other community groups around the world in support of their environmental protection and sustainable development goals. At Plenty Canada we recognize that people are part of the environment, and we sustain healthy lives only when the environment as a whole is healthy. For us the environment and the biodiversity of our environment is a precious treasure we need to protect. For more information, please visit plentycanada.com.

APPLICATION PROCESS

To apply, please send your Resume and Cover Letter with this position’s title in the subject line of your email to jobs@plentycanada.com .

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Please indicate you saw this posting at GoodWork.

We encourage all candidates to apply as soon as possible, as we will be considering applications on a rolling basis. We thank all applicants for their interest but will only be contacting those selected for interviews.

In addition to outlining why you think you’d be a great addition to our team, please answer the following: What is your experience working with Indigenous Knowledge Systems? (E.g., Have you worked within or with such frameworks before; are you familiar with the concept of Ethical Space and/or Two-Eyed Seeing, if not, do you have an interest in learning more?).