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HALIFAX JOBS

Position: Finance Manager (maternity leave replacement)
Organization: Ecology Action Centre
Location: Halifax, Nova Scotia

(maternity leave replacement, until November 2021)

ORGANIZATION

The Ecology Action Centre is an environmental charity based in Nova Scotia. We take leadership on critical environmental issues from biodiversity protection to climate change to environmental justice. We are grounded in community, and are a strong voice and watchdog for our environment. We work to catalyze change through policy advocacy, community development, and building awareness. We take a holistic approach to the environment and our economy to create a just and sustainable society.

POSITION

The Finance Manager is responsible for the daily and monthly accounting and financial activities for the Ecology Action Centre, including managing payables and receivables, processing payroll and maintaining financial reporting for both Operations and Projects. The Finance Manager also assists with developing schedules and back-up for the annual audit. The position reports to the Controller.

Duties include:

Ongoing Financial Activities

  • Supervise Finance Clerk
  • Oversee paying bills and expense claims weekly
  • Manage receivables, collect outstanding payments
  • Issue invoices & keep records of when invoices are due
  • Complete bank deposits. Monitor bank balances and assist with cash flow management
  • Complete month-end activities. Reconcile bank accounts, credit cards and the donor database monthly.
  • Manage petty cash and cash boxes for events
  • Enter bi-weekly payroll data into payroll system and complete postings
  • Issue Records of Employment
  • Send acknowledgement letters to funders when necessary
  • Orient new staff on expense claims and invoices
  • Meet with staff to discuss financial aspects of any events
  • Open and distribute mail
  • Provide support for fiscal year-end and annual audit
  • Assist with development of annual budget
  • Manage reporting deadlines, complete reports to funders or provide financial information for reports
  • Additional activities as required

Financial Tracking and Records Management

  • Oversee tracking of Operations revenues and expenses monthly
  • Oversee monthly tracking of projects
  • Maintain system to track project documentation
  • Maintain financial documentation as necessary
  • Maintain funding documentation, filing contracts and reports

QUALIFICATIONS

Required skills and experience:

Finance

  • A combination of 2+ years of post-secondary education and/or experience in a financial capacity focused on payables, receivables, and bank deposits
  • Experience working with Sage 50 and comfortable posting journal entries
  • Experience with ADP payroll systems
  • Experience drafting or issuing Records of Employment
  • Advanced Excel skills
  • Experience with financial tracking

General

  • High level of trust and integrity
  • High level of attention to detail and accuracy. Strong organizational skills.
  • Initiative, self-motivation and the ability to work well independently
  • Excellent time-management skills and ability to manage multiple deadlines
  • Strong written and oral communication
  • Positive problem-solving attitude
  • Willingness to adapt schedule during busy periods, if necessary
  • Commitment to social and environmental justice

Desirable skills and experience:

  • Comfortable working in contact management databases
  • Knowledge of ADP payroll system. Payroll training and knowledge of legislation
  • Experience in a non-profit environment, including knowledge of tax receipting
  • Accounting courses (community college or university)

TERMS OF EMPLOYMENT

  • Start: February 10, 2020
  • End: November, 2021
  • Full time 37.5 hours per week annual salary
  • Cost-shared benefits plan and 4 weeks paid vacation per year
  • Workdays: Monday to Friday

Location: This position will be based at our Halifax office.

TO APPLY

Please email a cover letter and resume (including 2 references) in a pdf format to Nancy Julien, Human Resources Manager, at employment@ecologyaction.ca

Please submit your application in the form of a pdf document with required elements in the following order: cover letter, resume, references.

DUE DATE: Friday, December 13, 2019

The Ecology Action Centre is committed to employment equity and welcome applications from people with disabilities and individuals in traditionally marginalized groups such as, but not limited to: African Nova Scotian and other racialized people, Indigenous people, lesbian, bisexual, gay, transgender and queer people, and persons with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process and we encourage applicants to self-identify in their cover letter or application if they are a member of a marginalized community.

We thank all applicants for their time and interest, however only short-listed applicants will be contacted.

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Note: This posting is provided on an "As Is" basis and for general informational purposes only. People and Planet (also known as "GoodWork") is not responsible for the content, accuracy, timeliness, completeness, legality, reliability, quality or suitability of this posting. We do not screen or endorse the organizations or individuals involved. If you decide to accept an offer of employment, volunteering or any other arrangement, you do so at your own risk and it is your responsibility to take all protective measures to guard against injury, abuse, non-payment or any other loss. Please read our full Terms & Conditions.

Current status: Open/apply now.   Date posted: Nov 14 2019    ID: 55177