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VICTORIA JOBS

Position: Financial Coordinator (12-14 month maternity leave position)
Organization: BC Healthy Communities
Hours: 35 hours per week (1.0 FTE)
Location: Victoria, BC

Application deadline: August 26, 2019 Midnight PST
Desired start date: September


We are looking for a meticulous and organized Financial Coordinator to join our innovative and collaborative team at BC Healthy Communities Society (BCHC). In your role, you will be responsible for the day-to-day financial management including accounts payable, payroll, and program/operational budget oversight.Besides regular financial tasks you will also support general operations through performing a range of tasks. You work closely with BCHC’s Executive Director, Accountant and the Board Treasurer as well as our Administrative Assistant.

Key Responsibilities

Finance/Bookkeeping:

  • Maintain financial accounting system including accounts payable and accounts receivable;
  • Administer and prepare semi-monthly staff pay-roll and prepare monthly CRA remittances;
  • Track staff hours, vacation and sick days, provide updates to staff as required;
  • Prepare and file quarterly GST and PSB CRA reports;
  • Process invoices, expense claim forms and prepare invoices, cheque and online payments;
  • Monitor VISA and bank transactions and reconcile monthly statements;
  • Develop and maintain timely and accurate financial and written reports;
  • Develop, monitor, reconcile and report quarterly on the organization’s operational budget;
  • Develop, monitor, reconcile and report monthly on the project and program budgets and assist with preparation of reporting to funders;
  • Forecast staff wages, program and project related expenses and budget allocations;
  • Prepare documentation for the annual review engagement, support the development of T4’s, T2 and other annual reports such as Worksafe BC filing;
  • Monitor investments and review our investment strategy annually;
  • Ensure compliance with internal financial and accounting policies and procedures.

Operations/Administration:

  • Responsible for administrating staff benefits plan including staff enrollment, the annual review and negotiation of benefit rates etc.;
  • Support contract preparation and annual office lease and insurance renewals;
  • Support staff onboarding and offboarding processes;
  • Liaise with service providers such as banks, contractors, IT support and benefits provider;
  • Support the fulfillment of Society requirements such as annual report filing;
  • Assist with general administrative tasks including but not limited to maintaining filing systems, copying, shipping and printing;
  • Maintain confidentiality of information and records; and
  • Attend weekly staff meetings, participate in staff gatherings and planning sessions.

About You

As the Financial Coordinator, you are a critical thinker and you have the ability to work well both independently and as part of a highly collaborative team. As the key person coordinating BCHC’s financial and operational tasks you will support the organization to deliver our programs and services efficiently across the province.

Additionally you:

  • bring a strong focus on detail and accuracy and are great at analyzing financial data;
  • are a self-starter that is able to handle multiple priorities and meet deadlines;
  • have sound judgement and excellent problem solving skills;
  • are a quick learner and pro-active at meeting the needs of the organization;
  • support trouble shooting and are (web) technically savvy; and
  • are flexible and able to adapt to different people and work assignments.

To do this job you will need:

  • a diploma in bookkeeping/business administration and/or equivalent work experience;
  • expert understanding of generally accepted accounting practices;
  • knowledge of provincial and federal legislation applicable to not-for-profits;
  • demonstrated experience developing and overseeing program budgets;
  • demonstrated experience with Sage 50 accounting software;
  • demonstrated advanced experience using Excel and other Microsoft Office programs;
  • a minimum of 2-3 years relevant experience working in a non-profit organization; and
  • strong interpersonal and communication skills (verbal and written).

About Us

BC Healthy Communities Society is a province-wide not-for-profit organization that facilitates the ongoing development of healthy, thriving and resilient communities. We provide a range of programs, resources and fee-for-service offerings to support communities, local governments and multi-sectoral groups to collaborate to build healthier communities. For more information see our website http://www.bchealthycommunities.ca and our PlanH legacy program http://www.planh.ca.

Our Commitment to You:

BC Healthy Communities offers a progressive workplace culture that encourages leadership and learning. The benefits of working at BCHC include:

  • Opportunities for professional development to improve your existing knowledge and passion for healthy communities; and
  • Health and a range of other benefits.

At BCHC wevalue diversity and we foster a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person’s talents and strengths. We encourage applications from those who may not strictly meet the specific qualifications listed above, but whose unique experience, abilities and perspectives would still make them a strong candidate for the position, particularly those who understand the importance of equity from the perspective of lived experience. We will take into consideration any accommodation measures required to enable candidates to be assessed in a fair and equitable manner.

How to Apply

Submit cover letter/resume by August 26, 2019 at Midnight PST through Bamboo HR. If there are any issues with this process, please submit your application to Jodi Mucha at jodi@bchealthycommunities.ca and please title the subject line of your e-mail:

Financial Coordinator_ First Name Last Name.

Only successful candidates will be contacted.

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Current status: Open/apply now.   Date posted: Aug 9 2019    ID: 54445