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Position: Manager, Donor Accounts and Administration
Organization: Clean Economy Fund
Location: Based in or near Ottawa, Toronto or Montreal (combination of remote work and office)
Date posted: November 10, 2023


The Clean Economy Fund is a public foundation with the mission to support giant leaps toward a net-zero, climate-safe future. Canada’s climate organizations depend on philanthropic funding to carry out influential research, policy analysis, and advocacy projects. The CEF’s job is to ensure the best projects get the funding they need when they need it. We do this by working with the philanthropic community to secure more financial support for climate action at the same time as seeking out and incubating high-impact climate projects.


The Clean Economy Fund is seeking an energetic team member who will help grow our philanthropic impact in Canada’s climate space. The successful candidate will take on an instrumental role at the heart of the organization, ensuring that incoming grants are connected with high-impact climate projects. As Manager of Donor Accounts and Administration, the individual will play a leading role in stewarding $3-5 million in annual grants and administering those grants to recipients. That means working with our donors and funding partners to ensure CEF is tracking their grants, meeting their grant requirements and providing a positive giving experience, while also administering CEF’s grants to ensure funds are reaching recipients and projects are delivering impact.


  1. Managing donor accounts
    • Drafting and submitting grant proposals to existing funding partners and prospective donors
    • Managing all reporting requirements with funding partners and donors
    • Tracking incoming and outgoing grants with the support of CEF’s bookkeeper and accountant
    • Delivering project and program updates to funders, including through electronic mailings, individual outreach, group meetings and web updates
    • Coordinating with the Executive Director and Director of Climate Solutions Campaign to ensure all donors and funders are being effectively stewarded and supported
    • Overseeing CEF’s grant documentation, including confirmation letters and reporting templates, to ensure CEF is abiding by Canada Revenue Agency guidelines
    • Other administration as needed
  2. Engaging existing and prospective donors
    • Organizing funder information and engagement opportunities, including webinars and workshops
    • Organizing the annual CEF funders retreat
    • Advising on web and communications content that will attract and retain donors
  3. Supporting CEF’s grant-making
    • Researching and following major issues, opportunities and trends in Canada’s transition to a clean economy, to help ensure that CEF’s granting is guided by the most recent and most authoritative insights, research and analysis
    • Reviewing and managing grant proposals submitted to CEF
    • Conducting due diligence on potential grant recipients
    • Drafting and coordinating grant agreements
    • Communicating with confirmed and prospective grant recipients
    • Ensuring grant recipients are satisfying the requirements of grant agreements
    • Monitoring fund transfer schedules and overseeing the transfer of funds to grant recipients, in coordination with CEF’s bookkeeper and accountant
    • Coordinating CEF’s Advisory Committee to ensure CEF’s granting is being guided by expert input
  4. Providing general administrative support
    • Supporting the Executive Director
    • Assisting with Board of Directors meetings


  • Highly organized and detail oriented
  • A whiz on Microsoft Excel
  • Knowledgeable with CRM systems like Salesforce
  • Practiced in basic accounting principles
  • A gifted communicator in English and French
  • Passionate about solving climate change
  • Experienced in the philanthropic, charity or non-profit sectors
  • A people person
  • A team player who is self-driven and works well independently
  • Ready to travel for short assignments (up to 4 days per month)
  • Based in or near Ottawa, Toronto or Montreal (combination of remote work and office)


  • Master’s degree in relevant field or equivalent training
  • 5+ years of relevant work experience
  • Demonstrated commitment to climate change or other environmental causes

This role reports to the Executive Director

Candidates must be based in Canada. Candidates must be legally authorized to work in Canada.


This position has a salary range of $72,000-$92,000 per annum, and includes paid vacation and a comprehensive benefits package.


Please submit your CV and a one-page cover letter that explains why you are the best fit for this position by no later than December 3, 2023. Applications must be submitted by email to:

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Current status: Open/apply now.   Date posted: Nov 10 2023    ID: 69433