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JOB POSTING

Position: Virtual Office Manager
Organization: BC Sustainable Energy Association
Location: anywhere in BC

Job Brief

Are you passionate about a sustainable energy future in BC? We are looking for a virtual office manager to join our team. The successful candidate will act as the point of contact for all employees, contractors, members, chapter leaders, advisors, board directors and members of the public, providing administrative support and managing their queries. Main duties include answering emails and phone calls, preparing regular reports (e.g. expenses and contributions), organizing files, financial documents and contact data, and coordinating newsletters and social media posts. The Virtual Manager will work independently with minimal supervision and will be required to have access to a reliable internet connection and a personal computer. If you have previous experience in office administration or a similar a role, we’d like to meet you.

Responsibilities

Administration

  • Preparing regular financial and administrative reports

  • Administration of association databases

  • Prepare regular reports on expenses and receivables for the board and bookkeeper

  • Organize a virtual filing system for important and confidential company documents

  • Answer queries by BCSEA leadership, staff and members

  • Update office policies as needed

  • Maintain a company calendar and schedule appointments

  • Book meeting rooms, as required

  • Deposit and record membership dues, donations, and sponsorships

  • Support preparation of applications and reports to granting agencies

  • Schedule and support BCSEA events

  • Support other team members using virtual communications platforms

Communications

  • Responding to emails and phone calls

  • Provide service as first point of contact for clients, sponsors, donors, members, volunteers, partners, and the public

  • Respond to emails and phone calls

  • Maintain and update contact management database

  • Add and update website content with access to support by external IT contractors

  • Monitor, distribute and store correspondence (e.g. letters, emails and packages)

  • Prepare communications about news and events through our newsletter and social media

Requirements

  • Strong organization skills and attention to detail

  • Self-motivation with a problem-solving attitude

  • Excellent written and verbal communication skills

  • High school diploma; additional qualifications in Office Administration are a plus

  • Proven work experience as an Administrative Officer, Administrator or similar role

  • Experience working with various stakeholders and the public

  • Familiarity with online tools, such as GSuite, GoTo Meeting, contact management, social media (e.g. Facebook, Twitter, LinkedIn, Hootsuite) and instant messaging platforms (e.g. Slack)

  • Experience with office management software like MS Office (MS Excel and MS Word, specifically)

  • Experience working in a not-for-profit or charity under management by a volunteer Board of Directors is an asset

  • Familiarity with the open source systems Drupal and CiviCRM is an asset

Please send your résumé to:
bcsea.admin mask bcsea.org*

When applying, please indicate that you saw this posting at GoodWork.ca.

*Email: The e-mail address above has been masked to prevent spam. Please copy the address or type it manually, add the @ sign, remove “mask” and any spaces.
 

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Note: This posting is provided on an "As Is" basis and for general informational purposes only. People and Planet (also known as "GoodWork") is not responsible for the content, accuracy, timeliness, completeness, legality, reliability, quality or suitability of this posting. We do not screen or endorse the organizations or individuals involved. If you decide to accept an offer of employment, volunteering or any other arrangement, you do so at your own risk and it is your responsibility to take all protective measures to guard against injury, abuse, non-payment or any other loss. Please read our full Terms & Conditions.

Current status: Open/apply now.   Date posted: Oct 23 2018    ID: 48881