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Position: Administrative Assistant
Organization: Evergreen
Location: Evergreen Brick Works, Toronto, Ontario


Are you a well-organized and detail-oriented individual who enjoys working in a team environment? Are you determined, enthusiastic, and eager to learn new things? If you thrive in a fast-paced environment and are looking for the opportunity to grow and develop new skills, then this Administrative Assistant role might be right for you.

About Us:

Evergreen is a national not-for-profit helping make cities flourish. Cities that are low carbon, inclusive to all and sustainable at their core.

For 30 years, Evergreen has been making Canadian cities better places to move, work, live, play and grow. We have worked from coast to coast with governments, neighborhood groups, school boards, developers and residents, collaborating to create better communities.

About the Role:

The Administrative Assistant is responsible for a wide variety of administrative duties in support of the Chief Program Officer, the Chief Advancement Officer and other management team members. This position will also support the day-to-day operations of the office and assist as needed, with special projects.

Key Responsibilities:

  • Key Responsibilities:
  • Provide direct and comprehensive administrative support to the Chief Program Officer and the Chief Advancement Officer, including:
    • management of calendars, schedules, and correspondence
    • issuing invitations, collating and circulating materials, note taking and logistical support for meetings
    • preparing travel schedules and making travel arrangements
    • preparing expense reports
    • basic office support, including file management and organizing supplies
  • Provide information and referrals to not-for-profit organizations and the general public
  • Support the Chief Program Officer, the Chief Advancement Officer and management team with special projects as needs arise
  • Work with a team of administrative professionals across the organization to help facilitate cross departmental collaboration
  • Engage in communication support by copy-editing documents and reports, helping to write blog posts and other external-facing documents, assisting with the development of website content, supporting document design, and supporting the implementation of communication strategies
  • Contribute to positive workplace culture and great internal communication
  • Model Evergreen’s core values of sustainability, innovation and connection

About You:

You excel in the following areas:

  • Customer-focus. Anticipate, understand, and respond to the needs of others in a way that exceeds their expectations.
  • Communication. Speak, listen and write in a clear, confident, respectful, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Attention to detail. Recognize that details matter. Work systematically to ensure important details do not slip through the cracks.
  • Flexibility/adaptability. Manage ambiguity well. Adapt to changing priorities and conditions in an agile way, responding quickly and effectively. React to change with curiosity and excitement.
  • Proactivity/Enthusiasm/Persistence. Act without being told what to do. Demonstrate passion and excitement over work. Display a can-do attitude.

You have the following qualifications:

  • 2-3 years of experience in executive-level assistance
  • Ability to take initiative, to take direction, and to work independently
  • Proven ability to manage competing priorities under pressure
  • Excellent computer skills, including demonstrated ease and familiarity with Microsoft Office functions and database programs
  • Post-secondary education and/or demonstrated interest or experience working with not-for-profit organizations would be considered assets

Additional Information:

Reporting Relationships:

  • Supervised by: Chief Program Officer and Chief Advancement Officer

Working Conditions:

  • Position is based out of Evergreen’s head office at Evergreen Brick Works in Toronto. Due to COVID 19 pandemic this position will be working remotely and on site as needed.
  • Regular office hours (flexible), with some evening and weekends as required
  • Mandatory COVID-19 Vaccination Policy: At Evergreen we are committed to doing what we can to keep our employees, volunteers, and visitors safe and healthy during the current pandemic. We believe that an important part of this effort is to ensure our employees are fully vaccinated against COVID-19. For more information, please see our COVID-19 Guide.


  • Permanent, full-time, salary
  • Target Hire Rate: $43,000 - $48,000
  • Employer-paid health and dental benefits package, 3 weeks paid vacation, 3 Evergreen Days and your birthday off, and professional development opportunities.

Application Close Date: Monday, June 6th, 2022

To apply, visit our Career Page | Administrative Assistant

*Please include a cover letter with your resume to be considered for this position.*

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Note: This posting is provided on an "As Is" basis and for general informational purposes only. People and Planet (also known as "GoodWork") is not responsible for the content, accuracy, timeliness, completeness, legality, reliability, quality or suitability of this posting. We do not screen or endorse the organizations or individuals involved. If you decide to accept an offer of employment, volunteering or any other arrangement, you do so at your own risk and it is your responsibility to take all protective measures to guard against injury, abuse, non-payment or any other loss. Please read our full Terms & Conditions.

Current status: Open/apply now.   Date posted: May 13 2022    ID: 64425