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Position: Administrative Assistant
Organization: Oak and Orca School
Location: Victoria, BC

Oak and Orca School is an alternative independent school in Victoria BC offering compassionate learning experiences for children pre-K to grade 12. We are in need of some assistance in our office from a creative individual who enjoys working with and around children. We have additional opportunities for someone who would enjoy a blended job and have a passion for working directly with children, taking children outside, or working with home-learners.

We are a values-based non-profit at the core, and use consensus decision making within compassionate teams. We offer a variety of programs for students in Victoria as well as connecting with families throughout B.C. who are learning at home. Staff often take on a variety of tasks within the organization typically working on several different teams to create a full-time position that is challenging and multi-facteted.

Administrative Assistant Position:

This position is responsible for maintaining the public face of the organization and performing a variety of administrative and clerical services that facilitate the school’s operation. While there are many responsibilities listed below, not all are typically included in one position. Most staff have a blend of responsibilities based on their specific skills as well as the needs of the school. There is a potential to move into a position with more responsibility if leadership qualities and attention to detail are demonstrated. There is also potential to accommodate a blend of administrative and child care or educator tasks in one position. Depending on your skills and interests, a blended job can be rewarding and releive the monotany that might be associated with an office position.

General Responsibilities:

  • Reception, including telephone, email, and walk-in inquiries from existing and prospective community members, vendors and other inquirers
  • Record-keeping and maintenance of resident and digital files
  • Collection and processing of invoices and management of learning budgets
  • Work with financial records, student records, payroll records and other confidential files.
  • Prepare invoices, forms, templates, samples, publications, web pages, ads, flyers, financial reports, summaries, updates, newsletters, posters, policy, proposals, etc.
  • Research various aspects of school, non-profit and charity functions
  • Input and analyze data of various types and formats
  • Manage, organize, research and assist with various projects as needed
  • Build relationships with students, particularly those needing extra support
  • Support the growth of our programs (e.g. marketing, supporting new coworkers, community events, etc.)

Potential Additional Tasks:

  • Childcare and education, such as out of school care, recess, workshops, reading with kids, etc.
  • Tidying and space maintenance, gardening, yard work, repairs
  • Developing learning activities for our home-learning families

The ideal candidate for the position will possess:

  • Familiarity and proficiency with databases, spreadsheets, and processing financial information
  • Clear and compassionate communication, particularly over the phone and email
  • An interest in bioregionalism and working in a non-profit environment
  • Flexibility and adaptability
  • Excellent attention to detail and good memory (or organization skills to facilitate memory recall)
  • An interest in working with and around children
  • An interest in alternative teaching and learning
  • Ability to work with others, and to work with a consensus decision making approach

** Please note: All staff are expected to use alternative transportation without a motor vehicle of any kind to get to work each day (ie bike, bus, walk, etc.).

How to Apply:

  1. Read about our programs and postings on our website.
  2. Submit the application form (even if some questions do not seem relevant, we still ask - please do your best), a resume, and a cover letter. These can be submitted in person or by mail, fax, or e-mail. All documents submitted digitally must be in portable document format (pdf). Please use this subject line: Administrative Assistant.
  3. Short listed candidates will be contacted for an interview.
  4. Position will be filled as soon as we find our great candidate - please don't wait to apply!

Contact Information:

Oak and Orca Bioregional School
2738 Higgins Street, Victoria, B.C.

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Note: This posting is provided on an "As Is" basis and for general informational purposes only. People and Planet (also known as "GoodWork") is not responsible for the content, accuracy, timeliness, completeness, legality, reliability, quality or suitability of this posting. We do not screen or endorse the organizations or individuals involved. If you decide to accept an offer of employment, volunteering or any other arrangement, you do so at your own risk and it is your responsibility to take all protective measures to guard against injury, abuse, non-payment or any other loss. Please read our full Terms & Conditions.

Current status: Open/apply now.   Date posted: Aug 15 2019    ID: 54292