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VOLUNTEER OPPORTUNITIES

Positions: Volunteer positions (updated as of July 31)
Organization/event: EcoFair Toronto 2022 | Volunteer
Location: virtual meetings, leading to in-person volunteering on Nov 6, 2022 at Wychwood Barns, Toronto

About EcoFair Toronto

EcoFair Toronto (formerly EcoFair at the Barns), is a celebration of the wonderful people, environmental groups, and eco-businesses that are helping create a greener and healthier planet for all.

The 14th annual event will happen on Sunday November 6th, 2022.

The 2022 EcoFair Toronto will be a mix of exhibitors, tasty and local sustainable food (come by for lunch!), games, kids' activities, and more, all designed to inform and inspire greener and more sustainable choices in our communities and daily lives. The event also showcases environmental non-profits and environmentally-friendly businesses to celebrate their success and inspire everyone to join them in taking action.

Learn more at ecofairtoronto.org


Volunteer with us!

Are you passionate about the environment and community building? Get behind the scenes of the Eco Fair Toronto and volunteer with us! Be connected to environmental businesses and organisations, meet like-minded people, challenge yourself and learn something new.

Over 14 years the EcoFair team has established practices for ensuring streamlined delivery of required tasks. Guidance and templates for many of the tasks are available to make requirements and actions clear. Nothing needs to be invented from scratch, but if that is what you like to do and you think you could enhance the EcoFair by adding something new, the EcoFair is open to that.

We need members to join the Volunteer Recruitment Team, Fundraising/Sponsorship Team, and other teams. Each team requires a leader/coordinator as well as team members. Below is a list of the teams and roles. Scroll down further for details of each role.

APPLY:

To apply for any of these positions, please visit this link:
https://airtable.com/shraM12cxqOZqMr81

If you need accommodations accessing this form (send responses through email or phone, for example), or have any questions, please email Lee at ecofairtoronto@gmail.com

We welcome you to join our mailing list here: https://us13.list-manage.com/subscribe?u=3530d69eb9e3c548dfc46f70c&id=fa7904884c

If you don't join us as a volunteer, we would still love to have you as a guest at our events. By subscribing, you will receiving our e-newsletters on event highlights and a reminder of our events for this and upcoming years.


ROLES

Volunteer Recruitment/Coordinator Roles

Volunteer Coordinators are the main EcoFair liaisons for the wonderful volunteers that take part in the event. The Volunteer Coordinators help determine the number of volunteers required for the event, carry out the recruitment of new volunteers, and ensure a thorough on-the-day-of training and a balanced workload distribution.

Volunteer Coordinator Team Leader

Ensure that Volunteer Coordinator Team members have executed actions assigned in team meetings, including a well-established series of coordination actions including sending emails (using existing templates) to potential and confirmed volunteers. Coordinate training of new volunteers and ensure training is completed. Assign actions and ensure actions assigned in Volunteer Coordinator Team meetings are carried out on time. Responsibilities, outcomes, and requirements of the Volunteer Coordinator Team are listed below.

Volunteer Coordinator Team Leader

Execute training of new volunteers, manage volunteers on the day of the EcoFair, recruit new volunteers as necssary, and execute actions accepted in team meetings. Additional responsibilities, outcomes, and requirements of the Volunteer Coordinator Team are listed below.

Responsibilities:

  • Create volunteer postings on various post boards
  • Regularly contact confirmed volunteers to keep them engaged during the lead-up to the EcoFair
  • Answer potential volunteers questions with support from the entire EcoFair Organizing Committee
  • Identify the tasks for which volunteers are required, as well as the number of volunteers needed for each task
  • Carry out volunteer training.
  • Provide support to volunteers during the EcoFair
  • Document volunteer hours and provide letters for volunteers if requested

Outcomes:

  • All volunteers are confirmed by late October
  • Relevant information is provided to volunteers and volunteer questions are answered in a timely manner
  • Volunteers have a great experience at the event

Volunteer Requirements:

  • Professional manner and a friendly personality
  • Very organized and diligent
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Time Commitment

  • Able to attend one 2 hr organizing meeting every other week (meetings will be virtual unless otherwise agreed by the Volunteer Coordinator team).
  • Approx. 1 hour per week on actions such as sending emails
  • Approx. 30 min - 1 hour a day as the day of the event approaches (Sep - Nov)
  • In-person attendance on the day of the event for 10 hrs (Nov 6)

APPLY


Fundraising/Sponsorship Team

The Fundraising/Sponsorship Team may develop their own leadership structure if desired. All members of the Fundraising/Sponsorship Team, including leaders, are expected to act in the fundraiser role. The Fundraiser helps coordinate fundraising activities, including searching and applying for grants, communicating with past donors for donations, securing prizes for the silent auction and raffle at the EcoFair each year, etc. Since the event is free, grants, donations andthe silent auction are vital sources of income for the EcoFair. The fundraiser is an essential part of the EcoFair’s success. See responsibilities, outcomes, and requirements of the Fundraising/Sponsorship Team members below.

Responsibilities:

  • Research and apply for grants available for non-profit environmental and community groups
  • Reach out via email to potential donors to secure silent auction prizes
  • Arrange for pick up / delivery of silent auction prizes from donors
  • Provide social media team with information regarding donors and prizes to promote on social media platforms
  • Create bid sheets and descriptions of prizes, as necessary, to be displayed at silent auction
  • Supervise silent auction volunteers on the day of the event
  • Visit donors / exhibitors to ensure they have an excellent experience
  • Collect money from winners and tally money at the end of the event

Outcomes:

  • Secure a variety of grants and interesting and (preferably) environmentally friendly prizes for the silent auction
  • Items are displayed in an attractive, organized manner
  • Raise money to help offset cost of the EcoFair

Volunteer Requirements:

  • Interest in gaining fundraising experience
  • Very organized, diligent, and a team player
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Time Commitment

  • Able to attend one 2 hr organizing meeting per month (Aug– Nov), and possibly other ad hoc meetings as determined necessary by the team
  • Approx. 2 hours a week on a flexible schedule (Aug-Sep)
  • Approx. 30 min - 1 hour a day as event day approaches (Sep - Nov)
  • In-person attendance for 8 hrs on Nov 7

APPLY


Exhibitor Coordinator Roles

Exhibitor Lead

The Exhibitor Lead oversees the main Exhibitor Coordinators, the liaisons for businesses and community groups that take part in the event. The Exhibitor Lead tracks exhibitor responses and requirements and checks in with Exhibitor Coordinators as necessary to ensure that exhibitors are receiving timely replies and information.

Exhibitor Coordinator

Work with the team and the Exhibitor Lead to ensure the responsibilities, outcomes, and requirements of the Exhibitor Coordinator Team (as listed below) are met.

Responsibilities:

  • Recruit, communicate with, and organize exhibitors for the EcoFair
  • Answer exhibitor questions
  • Regularly monitor tracking sheets to ensure that exhibitor information is being entered regularly
  • Monitor the collection of exhibitor fees and insurance information by the Exhibitor Coordinators
  • Help exhibitors' set-up and tear-down on the day of the EcoFair
  • Provide support to exhibitors during the EcoFair

Outcomes:

  • The EcoFair reaches its capacity for exhibitors who meet the requirements of the EcoFair
  • All exhibitors are confirmed by mid October
  • Relevant information is provided to exhibitors and exhibitor questions are answered in a timely manner
  • Exhibitors have a great experience at the event

Volunteer Requirements:

  • Professional manner and a friendly personality
  • Very organized and diligent
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Time Commitment

  • Able to attend one 2 hr meeting per month (Aug– Nov) (meetings will be virtual unless otherwise agreed by the Exhibitor Coordinator team).
  • Action execution between meetings
    • Approx. 3 hours a week on a flexible schedule (Aug – Sept)
    • Approx. 30 min - 1 hour a day as event day approaches (Oct - Nov)
  • In-person support for the day of the event for 10 hrs (November)

APPLY


Food & Activities Team Roles

The Food & Activities Team may develop their own leadership structure if desired. There are two main roles in the Food & Activities Team, each of which can be filled by multiple volunteers. They are "Interactive Activities Coordinator" and "Food & Drink Coordinator."

Interactive Activities Coordinator

The Interactive Activities Coordinator invites and manages exhibitors that provide interactive, family-friendly fun at the EcoFair. These activities significantly contribute to the EcoFair’s success in achieving its goals of informing, inspiring and engaging attendees.

Responsibilities:

  • Contact potential exhibitors that are knowledgeable, inspiring, and engaging
  • Secure a diverse selection of eco-themed activities
  • Set the interactive activities schedule, taking into account availability of exhibitors
  • Answer exhibitors’ questions with support from EcoFair Event Coordinators
  • Ensure periodic contact with confirmed exhibitors to keep them engaged during the lead-up to the EcoFair
  • Coordinate and support interactive activity exhibitors on the day of the EcoFair
  • Design, print and display the presentation schedule at the event
  • Help set up the activities beforehand and supervise them throughout the event

Outcomes:

  • An interesting and diverse selection of eco-themed interactive activities are confirmed by mid October
  • A clear and concise schedule is created and distributed
  • Relevant information is provided to interactive activity exhibitors and exhibitors’ questions are answered in a timely manner
  • Exhibitors have a great experience at the event

Volunteer Requirements:

  • Very organized, diligent, and a team player
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Food & Drink Coordinator

The Food & Drink Coordinator enhances the attendee experience by organizing food and beverage exhibitors at the EcoFair.

Responsibilities:

  • Gain a good understanding of public health guidelines on food and beverage, and the restrictions set by Wychwood Barns
  • Contact potential food and beverage vendors and secure vendors that meets the requirements of the site
  • Target food trucks that can provide food that is local and sustainable, and can obtain electric power required for operation from sources other than portable generators
  • Answer vendor questions with support from the Event Coordinator
  • Ensure periodic contact with the vendor to keep them engaged during the lead-up to the EcoFair
  • Help the vendor set-up and tear-down on the day of the EcoFair
  • Provide support to the vendor during the EcoFair
  • If needed, supervise the money handling of the refreshments station

Outcomes:

  • A variety of great refreshments (that are ideally local and sustainable) are available to attendees at the EcoFair
  • Minimal noise and exhaust are produced by vendors on site.
  • A food and beverage vendors are confirmed by the beginning of October
  • Relevant information is provided to the vendors and questions are answered in a timely manner
  • The vendors have a great experience at the event

Volunteer Requirements:

  • Professional manner and a friendly personality
  • Very organized and diligent
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Food & Activities Team Member Time Commitment

  • Able to attend one 2 hr meeting per month (Aug– Nov) (meetings will be virtual unless otherwise agreed by the Food & Activities team).
  • Action execution between meetings
    • Approx. 2 hours a week on a flexible schedule (Aug – Sep)
    • Approx. 30 min - 1 hour a day as event day approaches (Oct - Nov)
  • In-person attendance onsupport for the day of the event for 10 hrs (November)

APPLY


Marketing Team Roles

The Marketing Team will include a marketing lead, promoters, and social media engagement team members.

Marketing Lead

The Marketing Lead helps coordinate the marketing team (Promoters and Social Media Engagers) and is the liaison between the EcoFair team, any graphic designers, and marketing sponsors. The Marketing Lead oversees engagement efforts.

Responsibilities:

  • Ensure that posts to Facebook, Instagram, and Twitter are being published according to plan
  • Help craft the marketing content to be shared with businesses, community organizations, event websites, and community calendars to spread the word about the EcoFair
  • Schedule and provide backup to Social Media Coordinators if necessary
  • Create content for the EcoFair promotional newsletter
  • Liaise with graphic designer(s) to create event posters, banners, newsletter
  • Take pictures and post items to social media platforms on the day of the EcoFair

Outcomes:

  • Social Media Coordinators receive a clear and manageable schedule for promotion of EcoFair
  • The EcoFair is promoted actively on social media platforms
  • Conventional media is used as appropriate and manageable to promote the EcoFair
  • People engage with the EcoFair content through the planning stages and leading up to the event
  • Drive attendance to EcoFair

Volunteer Requirements:

  • Experience developing marketing content
  • Familiar with Facebook, Instagram, and Twitter
  • Very organized, diligent, and a team player
  • Comfortable using Gmail, Google Docs, and Google Sheets to collaborate remotely
  • Passion for the environment and community-building

Time Commitment:

  • Able to attend one 2 hr organizing meeting per month (Aug– Nov)
  • Approx. 2 hours a week on a flexible schedule (Aug)
  • Approx. 30 min - 1 hour a day as event day approaches (Sep - Nov)
  • In-person attendance on the day of the event for 10 hrs (Nov 7)

Promoter

Responsibilities can include:

  • Reach out to different press media outlets or organizations such as Toronto Star and CBC News to share EcoFair.
  • Postering in your neighborhood or school.
  • Reaching out to local organisations to share EcoFair.
  • Call into local radio stations of your choice to speak about EcoFair.

Volunteer Requirements:

  • Comfortable speaking in public (for radio stations, for ex.) and reaching out to media outlets.
  • Possess phone and email etiquette.

Time commitment:

  • 1 hour total OR approximately 2 hours each week if ongoing outreach.

Social media engager

Responsibilities:

  • To increase exposure for EcoFair, you will be commenting, liking and engaging with like minded profiles, businesses and organisations on social media platforms.
  • Meet with social media team weekly to develop engagement strategy.
  • Use social media etiquette.

Volunteer requirements:

  • Be familiar with Facebook, Twitter and/or Instagram.
  • Understand social media etiquette (no cyberbullying, be mindful of your audience and the image you portray etc.)
  • Have access to computer and wifi.
  • Passion for the environment and community building.

Time commitment:

  • Attend one hour weekly social media team meetings.
  • 3-4 hours weekly engaging on social media (flexible).

APPLY


Planning Team

The planning team coordinates overall organization and scheduling of events, plans activities and events including organizing meetings, and provides guidance to coordinators of other EcoFair teams.

Responsibilities:

  • Set plans and directions for the EcoFair
  • Coordinate other teams to ensure achievement of objectives

Outcomes:

  • An EcoFair that fulfill's EcoFair Toronto's mission and creates opportunities for an even better EcoFair in future years

Time commitment:

  • Able to attend one 2 hr meeting per month (Aug– Nov) (meetings will be virtual unless otherwise agreed by the Planning Team), and ad hoc meetings as necessary.
  • Action execution between meetings
    • Approx. 2 hours a week on a flexible schedule (Aug – Sep)
    • Approx. 30 min - 1 hour a day as event day approaches (Oct - Nov)
  • In-person attendance onsupport for the day of the event for 10 hrs (November)

APPLY


Tech Team Lead

You will be welcoming volunteers into the tech team and assigning roles and schedules for them based on their availability.

Roles:

  • Welcome new volunteers.
  • Schedule rehearsals, trainings, pre-event meetings, and post-event debriefs for any virtual EcoFair events.
  • Assign roles and schedule tech volunteers.
  • Meet with event planners.
  • Ensure technology (screens, projectors) function appropriately as necessary at the EcoFair.

Volunteer requirements:

  • Be familiar and comfortable using ZOOM.
  • Have access to a working computer and wifi.
  • Having experience managing a team of volunteers, developing and assigning roles is an asset.
  • Be familiar using gmail, google drive and google sheets.
  • Must be willing to coach and support others, and be a team player.
  • Passion for the environment and community building.

Time commitment:

  • 2 hours bi-weekly including weekly planning committee meetings
  • Approx. 30 min - 1 hour a day as event day approaches (Sep - Nov)
  • In-person attendance on the day of the event for 10 hrs (Nov 7)

APPLY


APPLY:

To apply for any of these positions, please visit this link:
https://airtable.com/shraM12cxqOZqMr81

If you need accommodations accessing this form (send responses through email or phone, for example), or have any questions, please email Nicole at ecofairtoronto@gmail.com

We welcome you to join our mailing list here: https://us13.list-manage.com/subscribe?u=3530d69eb9e3c548dfc46f70c&id=fa7904884c

If you don't join us as a volunteer, we would still love to have you as a guest at our events. By subscribing, you will receiving our e-newsletters on event highlights and a reminder of our events for this and upcoming years.

Please indicate you saw this posting at GoodWork.ca.
 

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Note: The above is provided on an "As Is" basis and for general informational purposes only. People and Planet (also known as "GoodWork") is not responsible for the content, accuracy, timeliness, completeness, legality, reliability, quality or suitability of this posting. We do not screen or endorse the organizations or individuals involved. If you decide to accept an offer of employment, volunteering or any other arrangement, you do so at your own risk and it is your responsibility to take all protective measures to guard against injury, abuse, non-payment or any other loss. Please read our full Terms & Conditions.

Current status: Open/apply now.   Date posted: Aug 2 2022    ID: 60819