VOLUNTEER POSITIONS

3 positions: Acquisition Assistant
Organization: Sustainability Leadership
Location: remote in Ontario; hybrid event in fall 2022 (Hamilton / Halton / Niagara)

Purpose.

Sustainability Leadership is a non-profit social enterprise focused on creating thriving, resilient and sustainable communities in the Hamilton, Halton, and Niagara regions. We are currently seeking three volunteers as Acquisition Assistants to conduct research, outreach and acquisition of sponsorships, speakers and exhibitors for our Sustainable Business Expo (SBX) event team. The SBX is one of our signature events and the area’s first tradeshow focused on sustainable business. This event is a showcase for local companies on the cutting edge of the new, green economy. Sustainability minded business professionals come from across Southern Ontario to learn about best practices and network during education sessions on the tradeshow floor!

Duties & Responsibilities.

Reporting to the SBX Team Lead, the SBX Acquisition Assistant volunteers will be responsible for acquiring sponsorships, speakers and exhibitors for the SBX event, held in November of 2022. As a Acquisition Assistant volunteer you would:

Sponsorships:

• Conduct research and outreach to corporations, organizations and institutions, whose work aligns with the SBX theme, to inquire about sponsorship opportunities for the SBX.
• Develop a sponsorship package to share levels of sponsorship and details associated with each.
• Confirm sponsors with SBX Team Lead and prepare contract letters for confirmed sponsors,
• Collect business information and logos for use in marketing materials.
• Act as liaison between sponsors and Sustainability Leadership.

Speakers:

• Conduct research and outreach to sustainability professionals and industry experts whose work aligns with the SBX theme, to confirm speakers with the SBX Team Lead.
• Act as liaison between speaker and Sustainability Leadership.
• Collect speaker headshots, session titles and short biographies for use in marketing materials.
• Verify graphic content of sessions with SBX Marketing Assistant to distribute to each speaker prior to the event.

Exhibitors:

• Conduct research and outreach to local businesses, service providers and other stakeholders, whose work aligns with the SBX theme, to confirm exhibitors with the SBX Team Lead.
• Create and distribute exhibitor request forms using Google Forms.
• Act as liaison between exhibitor and Sustainability Leadership.
• Collect business information and logos for use in marketing materials.
• Verify graphic content of sessions with SBX Marketing Assistant to distribute to each exhibitor prior to the event.

Qualifications.

• Post-secondary education in Business Administration, Entrepreneurship, Marketing/PR, or a related field. Preference may be given to senior students, soon to be graduates and young professionals.
• Passion for sustainability and social impact.
• Excellent communication; able to confidently engage diverse groups of people.
• Experience with Canva, Adobe or another creative software is an asset.
• Strong time management and organization skills with attention to detail.

Other Requirements.

• Volunteers must sign a Non-Disclosure Agreement (NDA).
• Volunteers must sign a Business Code of Conduct agreement.
• Access to a computer and reliable internet access. Please note there will be no reimbursement for costs associated with internet access or any technical issues with a computer.

Time Commitment.

• 2-4 hours per week with a 6 month commitment.
• Regular attendance and participation in: bi-monthly Sustainability Leadership team meetings (every second and fourth Monday of every month, 7-8pm) and weekly SBX team meetings.

Benefits.

• Network with business and industry leaders from across the Golden Horseshoe.
• Execution of the largest sustainability event in the region!
• Opportunity for professional development
• Give back to the community while driving sustainability action.
• Mentorship from creative professionals in the sustainability field.
• *Letter of Recommendation at the end of commitment.

Training and Supervision.

The Acquisition Assistant volunteers will receive general Onboarding training, which takes one hour to complete. This includes: organizational values, programs and services, projects, volunteer expectations and boundaries and the events schedule. The Marketing & Events Coordinator will provide further specific training for the role as well.

Direct supervision of the Acquisition Assistant volunteers by the SBX Team Lead is limited due to virtual operations. The SBX Team Lead will be available to provide guidance and answer questions during meetings and general business hours.

Boundaries and Expectations.

The Acquisition Assistant volunteers will:

• Conduct themselves according to our Business Code of Conduct
• Abide by our NDA and maintain the confidentiality of all internal information including that of SBX exhibitors, sponsors, speakers and any Sustainability Leadership Program members they come into contact with.
• Attend weekly SBX team meetings.
• Maintain communication with the SBX Team Lead and fellow team members.
• All content must be approved by the Marketing & Events Coordinator before publishing.
• Creative tools under Sustainability Leadership’s domain are only to be used for creative purposes as directed by the Marketing & Events Coordinator.

Location and Environment.

The Acquisition Assistant volunteers will conduct their work remotely. The SBX event, however, is currently scheduled to be a hybrid with the option to attend in person.

All Sustainability Leadership programs, services and volunteer activities are conducted primarily online. Sustainability Leadership is committed to ensure the health and safety of its volunteers in remote, in person or hybrid environments in accordance with current health and safety mandates and best practices.

Application Process.

1. Complete and submit the Recruitment Form online.
2. Attend an interview through Google Meet.
3. Attend a second interview through Google Meet.
4. Receive email on application status.
5. Sign and submit the NDA and Business Code of Conduct.
6. Receive Onboarding training.

*At the discretion of the Executive Director and pending a satisfactory performance.

Contact.

Lindsay Williamson, Volunteer Coordinator
volunteercoordinator@sustainabilityleadership.ca

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