VOLUNTEER POSITION

Position: Executive Assistant (volunteer position)
Organization: Canadian Conservation Photographers Collective
Location: Victoria BC or remote, anywhere in Canada

The Canadian Conservation Photography Collective (CCPC) was formed in 2021 with the objective of promoting conservation and science education through the production of strong, thought-provoking visual content. The collective is composed of freelance photographers from across the country and from a wide variety of occupational training backgrounds including biology, education, journalism, social work and business. We firmly believe that networking as a team and combining our strengths and experience dramatically furthers our ability to shed light on pressing conservation issues and to reach, inform and engage a much wider audience.

The Executive Assistant is responsible for working with the Collective Director and collective members to organize file structures, schedule activities, record meeting minutes, track tasks, and assist with event planning.

Responsibilities:

• Organize Files and Folders: Maintain an organized and easily navigable structure for documents, images, and other files within the Google Drive.
• Schedule Meetings: Coordinate and schedule meetings, ensuring availability of all relevant parties.
• Record Meeting Minutes: Attend meetings and accurately record minutes, including action items, decisions made, and any other relevant information.
• Task Tracking: Assist in tracking tasks and deadlines, ensuring that projects and assignments are progressing according to schedule.
• Event Planning Support: Provide assistance in planning and coordinating events.
• Document Preparation: Assist in the preparation and formatting of documents, presentations, and reports as needed.

Qualifications:

• Organizational Skills: Ability to effectively organize files, schedules, and tasks.
• Attention to Detail: Strong attention to detail to ensure accuracy in meeting minutes, task tracking, and document preparation.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
• Time Management: Effective time management skills to prioritize tasks and meet deadlines.
• Tech Proficiency: Proficiency in Google Drive, Google Calendar, and other relevant productivity tools.
• Discretion: Ability to handle confidential information with discretion and professionalism.
• Problem-Solving Skills: Strong problem-solving abilities to address challenges and find solutions independently.
• Team Player: Willingness to collaborate with colleagues and support team goals.
• Adaptability: Ability to adapt to changing priorities and work effectively under pressure.

Please also note that this position is strictly voluntary.

To submit your application click the link below and complete the Google form:

https://forms.gle/zmBTMbHJdxuaPZjr9

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